Executive Assistant

This is a hybrid position, requiring minimal 3 days a week in office.

Job Description

Provide skilled and efficient support to one or more members of RSM’s National Audit Leaders. Assist with on-going activities such as scheduling calls and meetings, coordinating complex travel arrangements, drafting communications, preparing reports, assisting with special projects, etc. This position requires a high level of professionalism, initiative, confidentiality, and a sense of urgency. Ability to anticipate needs and work independently.

Provide executive level support to assigned leaders including but not limited to:

• Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.

• Coordinate all travel arrangements including flights, cars, hotels and meals.

• Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, creating agendas/developing content, taking notes and following up with action items.

• Maintain daily, weekly, and monthly to-do lists with follow ups accordingly.

• Anticipate needs and independently apply a systematic approach toward achieving desired outcomes.

• Routinely handle confidential correspondence. Manage projects and/or events as assigned including conducting research, organizing details and following through with execution.

• Prepare and proofread information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.

• Independently compile data from a variety of resources and prepare appropriate monthly and annual reports. Serve as the “go-to” resource to deliver a consistent and positive experience.

• Act as a liaison between ESS and other ICS departments and/or others outside of the firm as appropriate

• Provide an expertise in firm systems, tools and industry knowledge when appropriate Collaborate with other Executive Assistants including identifying and establishing best practices

• Provide training to others when appropriate

Job Type: Full-time

Pay: $65,000.00 - $73,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Blue Bell, PA 19422