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Form of workJob Description
Executive Secretary, full time (9-5:30 M-Th, 9-1 F) up to $100k, 4 years min exp in professional setting
We are looking to hire an executive secretary with exceptional administrative and clerical skills. Executive secretaries are expected to multi-task and work well under pressure in a fast-paced environment.
To ensure success, executive secretaries should be organized, have superb research skills, and be exceptional communicators with a keen interest in providing reliable and accurate support to executives and management while working with confidential information. Top candidates will possess incredible problem-solving and office coordination skills, and exhibit excellent time management.
Executive Secretary Responsibilities:
- Performing accurate research and analysis.
- Coordinating arrangements, meetings, and/or conferences as assigned.
- Compiling, proofreading, and revising drafts of documents and reports.
- Daily record keeping and filing of documents.
- Preparing reports, presentations, and correspondence accurately and swiftly.
- Creating and organizing information, and generating reference tools for easy use.
- Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
- Managing a busy calendar, meeting coordination, and travel arrangements.
- Professionally greeting and receiving guests and clients.
- Ensuring efficient and effective administrative information and assistance.
Executive Secretary Requirements:
- Degree in business administration (desirable).
- Hebrew or Yiddish speaker a MUST!
- Certificate in business administration or related (essential).
- 4 years of experience in an executive support role.
- A methodical thinker with detailed research proficiencies.
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- Fantastic organizational skills and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, and business communication software.
