Executive Assistant

Location: Huntington Station, NY 11746

We are seeking an experienced Executive Assistant/Bookkeeper/Office Admin who provides a wide variety of support services to higher level Management. This individual provides essential support including calendar maintenance, clerical work, financial reporting, ordering of supplies, mail distribution, travel arrangements/reimbursement and other related support duties.

Responsibilities

· Answer and direct phone calls

· Process Accounts payable and receivable

· Organize and schedule appointments

· Recording and maintaining a business’ financial transactions/records

· Write and distribute email, correspondence memos, letters, faxes and forms

· Maintain a filing system

· Order office supplies and research new deals and suppliers

· Book travel arrangements

· Submit and reconcile expense reports

· Act as the point of contact for internal and external clients

Requirements

· Proven experience as an Executive Assistant

· Knowledge of office management systems and procedures

· Working knowledge of office equipment, like printers and fax machines

· Proficiency in MS Office (MS Excel, Word and PowerPoint)

· Proficiency in QuickBooks

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

Job Type: Full-time

Pay: $21.00 - $27.00 per hour

Expected hours: 35 – 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights

Ability to Relocate:

• Huntington Station, NY: Relocate before starting work (Required)

Work Location: In person