Executive Assistant - NYC

Bel, makers of iconic brands including Babybel, The Laughing Cow, Boursin, and GoGo Squeez is a growing global company that values your contributions, strives to create a sense of belonging for everyone and offers career growth and development opportunities, as well as competitive total compensation and meaningful well-being benefits from day one. For All, For Good, our company signature, reflects Bel’s commitment to sustainability and healthier and responsible food for all. The company has headquarters in Chicago (Bel Brands USA) and New York City (GoGo Squeez) and operates 5 manufacturing plants in Little Chute, WI; Leitchfield, KY; Brookings, SD; Traverse City, MI; and Nampa, ID.

Job Description Summary

This hybrid role is based in our GoGo SqueeZ corporate office in New York City and primarily supports 2-3 Executives with all administrative duties. In addition, this role will partner with the team on reception, emergency response management, and office management. The Executive Assistant role requires significant customer first orientation, excellent presentation, exceptional interpersonal skills, strong organization skills, keen attention to detail, ability to effectively manage multiple priorities and ability to maintain high levels of confidentiality.

Job Responsibilities & Tasks:

• Support senior leaders with administrative duties such as:
  • Proactively manage executives’ calendar
  • Coordinate and communicate travel arrangements to executive and guests
  • Prepare expense reports using Concur
  • Validate executive direct reports’ PTO requests
  • Organizing lunch, answering calls on behalf of executive
  • Anticipating the executives’ needs and determine necessary resources. Exercises independent judgment and employs advanced reasoning skills. A wide degree of creativity and latitude is expected. Entrusted with very confidential/sensitive information
  • Investigating and resolving problems on behalf of executive as needed
  • Planning and arranging meetings, conferences, and special functions for staff, international colleagues, and guests
  • Manage various projects or tasks on behalf of executives
• Manage the office:
  • Coverage of reception/front desk during business hours.
  • Management of common space including re-stocking supplies and snacks to ensure best experience and presentation.
  • Administrative duties such as drafting/proofreading correspondence, maintaining office space/technology, ordering supplies, getting signatures, copying, scanning, mailing, shipping, and messengering, etc...
  • Participating in office management tasks such as maintaining office equipment, implementing new security access card system, proposing storage solutions, and continuously monitoring for opportunities to increase office efficiencies.
  • Managing USPS, FedEx, UPS mail (inbox and outbox)

• Support Employee Engagement Programs
  • Participate & support in HR employee engagement events
  • Coordinate office events Birthdays, baby showers, wedding showers, happy hours following our Spirit Squad and HR calendars

• Manage various projects or tasks on behalf of executives
  • Prepare and create impactful, concise, and error free presentations
  • Lead projects as assigned
• All other duties as assigned

Values

• Model and champion core values of Dare, Care and Commit and Winning Behaviors of Do What is Right…Not What is Easy, Think Bold, Act Fast, Simplify and Focus, Inspire and Grow Self and Others, Act with People and Plant Front of Mind, Play to Win as a Team, and Make Customers Smile.
• Represent the HR Department, and company positively in all interactions.
• Contribute to a respectful and engaged workplace where employees feel valued, appreciated, and empowered.
• Actively seek to ensure Company is regarded as a great place to work.
• Follows all safety rules and procedures by working safely and ensuring safety of others.
• Follows all environmental protocols as applicable to the job.

Key Performance Indicator (KPI):

Food budget, Travel costs, Executives’ feedback

Position Requirements:

EDUCATION

• Bachelor's degree in Business Administration or related field (preferred)

EXPERIENCE

• 3+ years of administrative experience in a fast-paced environment
• Experience with reception required

SKILLS

• Mastery level proficiency is required with computer applications (Word, PowerPoint, Excel, and Outlook)
• Must have understanding of computer procedures and applications well enough to suggest input/output requirements and the use of additional applications
• Initiative and strong communication skills a must. Ability to communicate effectively and succinctly, both verbally and on paper, and with all levels of an organization
• Creative problem solving, proactive mindset and initiative required
• Ability to function in a high demand, performance-driven environment
• Ability to work in collaboration with direct & external teams
• Exceptional interpersonal skills
• Be proactive in developing relationships across the company
• Familiarity with international environment

PHYSICAL & TRAVEL REQUIREMENTS

• Must be able work in normal office conditions.
• Must be able to work a minimum of 8 hours per day in hybrid office environment

TOTAL REWARDS

• $70,000-$80,000/annually

• 7% bonus potential

• 20 days PTO

• 410k match

• Health care by Blue Cross and Blue Sheild

• Optional Vision & Dental +$400 Well-Being fund

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.

If you think that this job is for you, please click now on the button "Apply".