Executive Assistant For Mental Health Practice

Please complete all employer questions on this application. Only applications with completed questions will be considered.

Therapy InMotion is on a mission to deliver innovative mental and behavioral health services to our diverse community of clients. We are seeking creative, motivated therapists looking to thrive in a group practice. Our providers are accomplished and passionate about their clients’ well-being. We provide an empowering collaborative culture that seeks to bring out the BEST in you. You will learn a lot here and grow in all the areas of private practice. We have fun and make a difference in the world. Do you align with these values? Are you a good fit for joining our team? This is a hybrid or remote position that includes remote work and in person work.

For this position we are seeking a highly motivated administrative assistant who is great with motivating and even training therapists. Having knowledge and a passion for psychology and Mental Health is critical. You will support our team by helping with training, HR tasks, psychological education, performance reviews, licensure documentation, and various types of service delivery (therapy, groups, workshops). This is a great position for someone passionate about the field of psychology.

Primary responsibilities include:

• Responding to leads and contact clients for Mental Health consultations
• Knowing our providers well - specialties, preferences, skills
• Manage documentation needed to support billing for providers
• HIPAA compliance lead
• Promoting provider education and growth
• Track government licensure requirements
• Provider evaluations
• Assist with onboarding and off boarding providers
• Comply with and enforce all confidentiality rules regarding HIPAA healthcare

Secondary responsibilities include:

• Support group therapy messaging and scheduling
• May prepare and make presentations to staff, boards, commissions, and external groups
• May provide ongoing statistical reports

Skills:

• Microsoft Office 365 Cloud
• Simple Practice EHR
• Strong organizational skills
• Excellent people interface skills
• Knowledge of psychology
• Organized and very responsive to communication

Job Type: Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 5 – 20 per week

Benefits:

• Flexible schedule

Application Question(s):

• Provide an example of a situation where you initiated a resolution to a problem that a team was struggling with.
• Describe how you would help an executive leader manage the many tasks and demands for which they are responsible.
• Explain and prioritize your strengths in the following areas: HR, Marketing, Administration and organization, Problem solving
• Technology tools are the backbone of any remote organization. Describe your skills for using tech tools to implement systems that help an organization run efficiently.
• Do you have a high EQ? How do you use your emotional intelligence skills to manage conflict and track people down that are not responding to requests in a timely manner?

Work Location: Hybrid remote in Los Gatos, CA 95032