Executive Assistant

Company:

US3084 The SYGMA Network, Inc.

Zip Code:

43017

Minimum Level of Education:

Associate’s Degree

Minimum Years of Experience:

3 Years

Employment Type:

Full Time

Travel Percentage:

Compensation Range:

$24.38 - $36.63

The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.

BENEFITS INFORMATION:

For information on Sysco’s Benefits, please visit https://SyscoBenefits.com

Responsibilities:

• Efficiently plan and coordinate meetings, conference calls, and conference room scheduling, ensuring optimal use of time and resources.
• Provide administrative assistance for 3-4 corporate executives as required, supporting them in their day-to-day activities to enhance productivity.

• Prepare agendas and presentations for weekly, monthly, and quarterly meetings, facilitating effective communication and decision-making.
• Draft and manage correspondence such as memos and letters, maintaining professionalism and accuracy in communication.
• Arrange travel logistics for executives, including flights, accommodations, and transportation.
• Manage incoming calls ensuring prompt, friendly, and professional handling.
• Coordinate meeting set-up and arrange catering.
• Efficiently support office and desk seating charts, including leading the coordination of reserving space for visitors or colleagues without a dedicated / assigned seat.
• Welcome and greet visitors, notify relevant individuals or departments of their arrival, and direct callers to the appropriate location, creating a positive experience.
• Partner with office leadership on office events & activities to assist with driving a positive work culture.
• Oversee daily distribution of incoming and outgoing mail and express packages.
• Perform miscellaneous office duties, including maintaining phone lists and other various contact lists, assisting with office maintenance issues, stocking supplies and snack stations, and organization of storage spaces, multi-purpose areas, and conference rooms.

Education & Experience:

• High school diploma required; college degree preferred.
• 3-5 years office experience preferred in an office setting supporting executive leaders.

• Experience as a receptionist answering phones, greeting visitors, and performing miscellaneous office services tasks required.
• Advanced skills in MS Office (PowerPoint, Excel, Word, Outlook).
• Meeting Planner or Hospitality experience is helpful.

Skills and Abilities:

• Strong interpersonal skills.
• Ability to maintain confidentiality.
• Demonstrated ability to take initiative.
• Detail orientated.
• Active listener.
• Strong communication skills.
• Strong organizational and time management skills.
• Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors.
• Ability to prioritize and to multitask.
• Effective problem solver.

Physical Demands:

• Requires sitting, walking, light lifting, conference room set-up.

Working Conditions:

• Corporate office environment, receptionist front desk area, cubicle workspace.
• Occasional work outside of normal business hours required.

License or Certification:

• None

OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.