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Form of workJob Description
VividFront is a 5x Inc5000 winner for fastest-growing private companies in America and a 5x Northcoast99 winner that recognizes top workplaces for top talent in Northeast Ohio. Our environment is fast-paced, creative, entrepreneurial, and highly collaborative. VividFront is not a niche firm, we have worked in almost every industry. As a result, we wield an enormous set of tacit knowledge and experience scaling brands.
Our culture is built on our 5 core values, with the first being "team first". We treat our employees with respect, freedom, and support. We provide award-winning benefits to our employees that promote a healthy work-life balance, including a flexible hybrid work schedule.
There are abundant growth opportunities at VividFront, and we have a track record of retaining and promoting from within.
About The Role
We're currently seeking an ambitious, detail-oriented, energetic, and fast-learning Executive Assistant to the President& CEO.
The successful candidate will serve as the “right hand” to the President & CEO, touching various areas of the business including sales, marketing, administration, leadership, and more.
The role requires a superior ability to communicate and collaborate with prospective clients, current clients, vendors, partners, and team members. The ideal assistant thrives in a fast-paced environment, is seeking growth and advancement opportunities, and has an entrepreneurial spirit. High-follow through and attention to detail are a must.
In exchange for support in multiple areas of the business, the Executive Assistant to the President& CEO will receive direct mentorship from not only the President & CEO, but the rest of the leadership team, and will be exposed to an abundance of opportunities. Of note, this is the first role our current President sat in at our agency, as well as our current CEO – there is limitless growth potential for the right candidate.
If you're drawn to new challenges and experiences, and working alongside a rigorous and passionate team excites you, we want to meet you!
Requirements
Qualifications:- Bachelor's Degree or equivalent
- Local to Cleveland, OH
- Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively
- Strong written and verbal communication skills, with the ability to interact professionally at all levels of the organization
- Proficiency in Google Suite and other relevant software applications (Monday.com, Slack)
- Demonstrated interest and passion for business operations, marketing, and emerging technology
- Networking skills
- Proactive and resourceful, with the ability to anticipate needs and take initiative to address them
- Ability to work independently with minimal supervision, while also collaborating effectively within a team environment
- Serve as the initial touch point for new prospective clients
- Respond promptly to inbound lead opportunities
- Schedule all sales meetings by coordinating internal and external calendars
- Conduct introductory calls to assess opportunities and leave a strong first impression
- Route leads to the appropriate sales team members in Hubspot, providing thorough notes and ideas
- Conduct prospecting outreach on LinkedIn with instruction from the President to drum up new business opportunities
- Assist in drafting proposals for new clients in PandaDocs
- Develop / task / delegate new materials for VividFront as needed (ex: sales decks, collateral, business cards, flyers, swag, gifts, etc.)
- Greet office visitors
- Triage visitors to the appropriate meeting space
- Prepare for visitors (agendas, decks, booking meeting rooms, etc.)
- Answer phone calls to the office and triage appropriately
- Work with the FADMIN (Finance / Administration) team in a supporting role
- Prepare monthly invoices for current clients
- Triage any invoicing questions or issues to the appropriate personnel
- Run reports on outstanding balances
- Send collections reminders
- Attend meetings with or in place of the President & CEO
- Maintain meticulous notes
- Send follow-up emails and action items
- Hold meeting attendees accountable for to-dos
- Participate in “Level 10” meetings
- Contribute ideas
- Conduct research, compile data, and prepare reports to support the President & CEO in decision-making processes
- Develop knowledge & expertise in our agency’s offering by executing one-off tasks or projects
- Develop digital marketing expertise
- Develop branding expertise
- Develop website design/development expertise
- Manage confidential information with the utmost discretion and integrity, maintaining confidentiality at all times
- Assist with special projects, events, and initiatives as assigned by the President and/or CEO, demonstrating flexibility and adaptability to changing priorities
- Uphold VividFront's values and represent the company with professionalism, integrity, and a commitment to excellence in all interactions
Benefits
- Unlimited paid vacation policy
- Outstanding benefits with full family and dependent health, dental, and vision insurance coverage - 100% employer-paid
- Relaxed work environment with no dress code
- 401K
- Flexible, hybrid work-from-home / office schedule
- 3 months fully paid Birthing Parent leave
- Holiday office closure prior to New Year
- Summer Fridays
- Stackable incentive opportunities
- Free downtown parking
