Executive Assistant

Job Title: Executive Assistant

Department: 001300-Corporate Office.-Gen.Office

Store: Corporate, La Habra CA

Job Family: Corporate

Reports to: SVP Chief Operation Officer

Supervisory Role: N/A

Company overview:

Howard's was founded in 1946 in Los Angeles County, California. Due to the Company’s focus on customer satisfaction, the business has grown over the past 75 plus years to become Southern California's largest and most trusted independent retailer of appliances, TVs, and mattresses. With 17 locations, our goal is to help consumers simplify their experience to purchase great products for their home.

Howard’s is an employee-owned company whose team is committed to excellence. Howard’s is continually looking for exceptional employees in the areas listed below who can contribute to the success of our company. Howard’s is proud to be 100% Employee Owned. This means employees can enjoy a financial benefit from the company’s success. Along with the company ESOP plan, Howard’s focuses on being a great place to work.

Job Summary:

The Executive Assistantis a key member in the Executive Office. This position works closely with the SVP Chief Operation Officer and executive leaders to perform a wide range of complex and highly confidential administrative support duties requiring discretion and independent judgement. The position is responsible for a broad range of strategic and tactical high level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The incumbent manages a variety of special projects for C-Suite team members, some of which may have organizational impact. ESOP experience preferred, but not required.

Essentials Functions:

· Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness

· Preparing PowerPoint presentations, reports and executive summaries

· Internal and External meeting and event management – calendar coordination, technology, catering, etc.

· Accurately recording minutes from meetings and ensure action items are followed by the appropriate parties

· The Executive Assistant is expected to anticipate the SVP Chief Operation Officer’s needs and proactively solve problems and/or independently handle issues

· Completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained

· Records management, document control, conducting research, interpreting data, and proofing documents.

· Collaborate as needed to develop PowerPoint presentations, communication, training material, etc. (Formatting, packaging, prepping, meeting assistance)

· Composes, and distributes professional correspondence and memoranda, using individual initiative and as assigned

· Understands strategic business initiatives and helps communicate and implement them across the organization

· Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day to day engagement

· Demonstrates a high level of professionalism in dealing with confidential and sensitive issues

· Oversight of company events coordination – employee event and customer events

· Handling some project management, research, and evaluation of new ideas

· Filing and retrieving corporate records, documents, and reports

· Coordinates travel arrangements

· Provide general administrative support

o Answering phones and routing calls to the correct person or taking messages

o Greeting visitors and assisting them to where they need to go

o Opening, sorting, and distributing incoming mail, emails, and other correspondence

o Will manage issues related to the headquarters facility such as assigning keys, fobs, calling for repairs, ensuring facility is well stocked, and managing the cleaning service.

o Managing office supplies companywide

· Performs other related duties as assigned by management

Qualifications:

· 3 + years proven experience as an Executive Assistant or other relevant administrative support experience.

· In-depth understanding of entire MS Office suite

· Must have intermediate or above level skills with Excel

· Intermediate PowerPoint skills

· Comfortable with technology and problem solving

· Associates degree or higher in Business, Communication, or related field

· Ability to work under pressure in a fast-paced environment

· Ability to organize a daily workload by priorities

· Must be able to meet deadlines in a fast-paced quickly changing environment

· A proactive approach to problem-solving with strong decision-making skills

· Must be able to always maintain confidentiality of information

· Professional level verbal and written communications skills

· Computer literate (intermediate)

· Ability to maintain professionalism when interacting with internal and external customers.

The above responsibilities are not all encompassing and may be modified as needed.

Competencies:

· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Howard’s Appliances, Inc. is an equal opportunity employer and does not discriminate based on race, color, gender, religious creed, religious dress and grooming practices, marital or familial status, domestic partner status, national origin or ancestry, physical or mental disability, medical condition, genetic characteristics or information, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth, or breastfeeding), sexual orientation, military or veteran status, gender identification, and gender expression or any other consideration or characteristic made unlawful by federal, state, or local laws.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individu

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekends as needed

Ability to Relocate:

• La Habra, CA 90631: Relocate before starting work (Required)

Work Location: In person