Executive Assistant

Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to handle multiple tasks simultaneously. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative support to our executives.

Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate and prepare materials for meetings, presentations, and conferences
- Assist with document preparation, proofreading, and editing
- Handle incoming and outgoing correspondence, including phone calls, emails, and mail
- Maintain confidential files and records
- Assist with special projects as assigned by executives
- Serve as a point of contact for internal and external stakeholders
- Provide exceptional customer service to clients and visitors
- Perform general office management duties such as ordering supplies and maintaining office equipment
- Utilize various software applications such as DocuSign for document management

Qualifications:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with document management systems such as DocuSign
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in work
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Professional phone etiquette and interpersonal skills
- Ability to work independently with minimal supervision

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

If you are a highly motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume and cover letter for consideration.

Job Types: Full-time, Part-time

Pay: $49,259.54 - $75,323.32 per year

Expected hours: 20 – 40 per week

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Corona, CA: Relocate before starting work (Required)

Work Location: In person