Executive Assistant

As Executive Assistant to the Chairman of the company, you will be the right-hand to the top executive’s Chief of Staff, providing tactical and operational procedures support, engaging in critical initiatives, and ensuring effective communication and coordination across the organization. You will be responsible for streamlining operations and helping drive the company's vision forward.  You are responsible for supporting the Executive Chairman's administrative team.

This is a unique opportunity for a talented professional to work closely with top executives, contribute to critical projects, and advance their career within our organization. 

Key Responsibilities:

• Information Management: Synthesize and organize information for the Executive Chairman, including research, reports, and materials. Prepare the Chief of Staff for briefing the Executive Chairman on meetings, agenda creation, daily reports, and follow-up actions.

• Team Collaboration: Collaborate with a team of Executive Assistants, adding to a collaborative and motivated work environment.

• Tactical Communication: Help Chief of Staff draft and edit communications on behalf of the Executive Chairman, including emails, and presentations, and help with speeches and to transcribe the Executive Chairman’s communication and act accordingly.

• Stakeholder Engagement: Facilitate communication and collaboration
  between the Executive Chairman, the Chief of Staff, and other senior leaders, board members, and external stakeholders.

• Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information and matters.

Qualifications:                    

• Proven organizational competence with high attention to detail.

• Demonstrated ability to anticipate and effectively support the needs of teammates and superiors.

• Preference given to those with deep experience of Microsoft Outlook’s email and scheduling functionality.

• Experience with and competence to learn new types of productivity software.

• Able to internalize and effectively deliver on organizational goals.

• Open to feedback and constructive criticism

• A competent communicator, able to interact effectively,

• Confidentially, and with discretion around sensitive issues.

• The ideal candidate will be calm tempered, logical, and able to deliver In high pressure situations.

• Represent the company and the Executive Chairman in a positive light internally and externally through great follow-through skills and sound judgment.

• Strong attention to detail as evidenced by your body of previous work.

• Analytical and tactical thinking abilities as demonstrated in your previous work assignments.

• Availability to occasionally respond to urgent needs outside of typical business hours

• Ability to type 50 WPM for transcription purposes

• Bachelor’s degree not required but highly recommended

• Valid U.S. Driver’s License.

Benefits:

• Competitive salary commensurate with experience

• Comprehensive healthcare and dental benefits.

• 401(k) retirement plan with 50% company match.

• A collaborative work environment