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SalaryEXECUTIVE ASSISTANT - OFFICE OF THE VP FOR RESEARCH - RESEARCH INTEGRITY
PURPOSE OF CLASS:
At the UCHC, this class is accountable for independently performing a full range of administrative and/or program functions for an academic/clinical or administrative office. This position is located in the Office of the Vice President for Research Compliance. Coordinates various functions and handles highly sensitive, confidential situations. Identify and resolve complex problems efficiently an independently; adept at planning and prioritization as well as tactful communication.
SUPERVISION RECEIVED:
Works under the limited supervision of an employee of higher grade.
SUPERVISION EXERCISED:
May lead/supervise lower employees as assigned.
EXAMPLES OF DUTIES:
1) OFFICE MANAGEMENT: Plans office workflow and determines priorities; may schedule, assign, oversee and review work; establishes and maintains office procedures; provides staff training and assistance; may conduct or assist in conducting performance evaluations; assists in interviewing and hiring of support staff; Coordinates special projects including event planning.
2) REPORT WRITING: Complies information from a variety of sources and prepares narrative or statistical reports, exercising judgement in the items to be included.
3) CORRESPONDENCE: Composes complex correspondence for own or supervisors signature. Takes minutes at meetings. Reviews, routes, and/or responds to incoming correspondence and relays important information. Disseminates announcements to appropriate stakeholders on behalf of the AVP.
4) INTERPERSONAL: Acts as liaison with faculty, agencies and outside officials regarding unit policies and procedures; acts as a resource to staff; acts for department head by interpreting established policies and procedures; troubleshoots by relieving supervisor of as much administrative detail as possible. Acts for and regularly makes decisions in the supervisors absence within prescribed limits of authority. Exhibits discretion sound judgement and acumen in obtaining and providing information.
5) PERSONAL ASSISTANT: Arranges and coordinates meetings researches, assembles and coordinates meeting materials; makes complex travel arrangements; maintains calendars; Maintains the budget for the office.
Performs related duties as required.
MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILL AND ABILITY:
Considerable knowledge of office administration and management; considerable knowledge of the department's policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; considerable oral and written communication skills; ability to operate office equipment which may include word processors, computer terminals or other automated equipment; some supervisory ability. Must be able to handle highly sensitive, confidential situations.
EXPERIENCE AND TRAINING:
General Experience:
Bachelor's degree in a related field and at least 3 years of demonstrated administrative experience. Demonstrated proficiency in MS Work, Excel, Outlook and PowerPoint.
Preferred Experience:
Experience with online purchasing/ordering systems, experience with virtual meeting tools such as MS Teams or Webex, Experience working in higher education.
Work Schedule: Monday through Friday, 8:00 am to 5:00 pm
Full time annual salary: $66,498
