Office Manager And Executive Assistant

Job description

Who We Are

Fairview Architectural is a leading façade product manufacturer dedicated to ensuring the success of our customers through our skilled and motivated team as well as our creative and innovative products and services. We believe in building quality relationships with our customers, business partners, and employees. Our company values include trust and respect, meaningful innovation, achievement and excellence, customer service, accountability and integrity, and a can do/will do approach to our work.

Position Summary

Working at our headquarters in Bloomfield, CT, the Office Manager will provide administrative and office management services designed to optimize the productivity of people and operations. There are 2 core components of this position – support to the General Manager, and office/facility management. Each are described in more detail below.

Key Responsibilities

In this role, you will be an integral part of our dynamic team. We are an agile, innovative organization that strives for continuous improvement in all that we do. In this environment, you will have the opportunity to contribute your ideas and talents in many ways. The core duties of this role include:

Executive Assistant

· Provide comprehensive administrative support to the GM, to proactively assist in optimizing the GM’s time for priority and strategic items

· Support finance and procurement department by processing bills, payments, and customer information, issuing and following up on vendor purchase orders.

Office Management

· Manage incoming and outgoing mail

· Provide phone coverage and coordinate with other team members

· Manage building access for visitors and vendors

· Ensure office supplies are stocked and organized

· Coordinate with cleaning and plowing services to ensure a safe and comfortable working environment

· Organize and coordinate customer visits

· Manage patent and trademark applications and maintenance

· Handle warrantee documentation and processing

· Coordinate and maintain a paperless records management system

· Coordinate sample fulfillment department

Qualifications

Technical

· Proficient with common office technology, software, apps to include Word/Excel/PowerPoint, SharePoint, One Drive, Outlook, Teams and Zoom

· Excellent written and verbal communication skills

· Customer service skills and orientation

Behavioral

· Demonstrate and embody the core values of the organization (listed above)

· Flexible and results-oriented approach, including the willingness to take on ad-hoc tasks to help the team accomplish important goals

· Comfortable with changes in plans and approaches based on market demands

· Demonstrate collaboration and teamwork

· Ability to work in a fast-paced environment

· Ability to handle sensitive information with discretion

· Ability to work independently

· Ability to work alongside in office staff as well as remote staff

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Tuition reimbursement

Schedule:

• Monday to Friday

Ability to Relocate:

• Bloomfield, CT 06002: Relocate before starting work (Required)

Work Location: In person