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Form of workJob Description
Are you a detail-oriented multitasker with a knack for keeping things organized and running smoothly? We're looking for an Executive Assistant to provide indispensable support to an attorney in a home-based legal practice. This role offers a unique opportunity to be at the center of operations for a small law firm, managing a diverse array of tasks and ensuring seamless day-to-day functioning, while also being exposed to start-up operations and small business management. If you excel at juggling multiple priorities and enjoy contributing to a dynamic team, then this role may be a great fit for you!
Responsibilities:
Calendar and Task Management: Masterfully manage the CEO's schedule and task list, ensuring all deadlines are met and priorities are appropriately addressed.
Note Taking: Attend meetings and take meticulous notes, capturing key discussion points, action items, and decisions to keep everyone aligned and informed.
Document Preparation: Assist with drafting and proofreading legal documents, correspondence, and reports, maintaining accuracy and consistency.
Travel Coordination: Arrange travel logistics, including transportation and accommodations, for the CEO's business trips.
File Organization: Maintain electronic and physical filing systems, ensuring easy access to documents and confidentiality of sensitive information.
Research Support: Conduct general research as needed, compiling relevant information and preparing summaries to support decision-making.
Meeting Support: Prepare meeting agendas, update materials and presentations, and provide logistical support during meetings, including note-taking and follow-up on action items.
Expense Management: Track expenses, process invoices, and reconcile statements, maintaining accurate records and assisting with budget management.
Task Coordination: Coordinate tasks and projects ensuring timely completion and effective collaboration with outside teams
Personal Assistant Duties: Assist with personal tasks such as running errands, coordinating household maintenance, sending client gifts, and managing the CEO's schedule outside of work commitments.
Qualifications:
- Previous administrative experience preferably as an Executive Assistant in a professional setting.
- Exceptional organizational skills with a keen attention to detail.
- Proficient in learning to use task management tools and software applications.
- Strong written and verbal communication skills.
- Ability to thrive in an environment with many projects while sticking to deadlines.
- Discretion and professionalism in handling confidential information.
- Bachelor's degree preferred, but not required.
- Valid driver's license and own transportation required.
Why Join Us:
- Supportive and collaborative work environment, with cute office dog
- Opportunities for professional growth and advancement
- Competitive compensation
- Chance to play a pivotal role in the success of our business
Please apply right away as we're hoping to fill the role quickly! 30 - 40 hours per week, in person.
