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Form of workJob Description
Job Title: Executive Personal Assistant to the CEO
Location: Knoxville, TN
About Us:
Avero is a distinguished boutique consulting firm in Knoxville, TN, specializing in management and ERP solutions. Our mission is to drive success for our clients through innovative solutions. We are seeking an Executive Personal Assistant to provide unparalleled support to our CEO, facilitating both their professional responsibilities and personal life.
Job Description:
The Executive Personal Assistant to the CEO is a hybrid role that combines the traditional functions of an Executive Assistant with the personalized support of a personal assistant. This position requires a highly organized, discreet, and adaptable individual who can manage complex schedules, coordinate executive meetings, and handle personal errands and family-related tasks. The successful candidate will ensure the CEO's life runs smoothly and efficiently, enabling them to focus on leading the organization.
Key Responsibilities:
- Comprehensive management of the CEO’s calendar, including scheduling executive meetings, appointments, and personal commitments.
- Act as the primary point of contact for the CEO, handling communication with employees, clients, and other external partners.
- Organize travel arrangements for the CEO and their family, ensuring seamless planning for business and personal trips.
- Coordinate logistics for executive-level meetings and events, including preparing agendas, setting up technology, and facilitating follow-ups.
- Handle personal errands and tasks, such as making coffee, arranging meals, shopping, and managing personal appointments, with a high level of discretion and efficiency.
- Support the CEO in special projects, research, and strategic initiatives, offering administrative and operational assistance as needed.
- Prepare and monitor invoices and expense reports, reconciling personal and business expenses.
- Facilitate internal communication and assist with the coordination of staff events and activities, promoting a positive and cohesive organizational culture.
Qualifications:
- Proven experience in a similar role, with a track record of managing both professional and personal tasks for a high-level executive.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- Outstanding verbal and written communication abilities.
- High level of proficiency in office productivity tools, with the ability to adapt to new technologies.
- Discretion and confidentiality in handling sensitive information and personal matters.
- Flexibility and adaptability, ready to address changing priorities and schedules.
- Strong interpersonal skills, capable of building relationships at all levels of the organization and with the CEO’s family.
From automated enterprise systems to streamlined interfaces with the government, we believe in a tomorrow where technology can improve the work day for public agencies and fulfil the needs of every citizen. At Avèro, we understand how government works and what it takes to make change happen. Our team brings together deep experience in consulting, technology and design thinking to solve our clients' most pressing challenges. We work side-by-side with our clients as trusted advisors, rolling up our sleeves to collaboratively develop solutions that work in the real world. Whether it's helping a large city reduce homelessness or making it easier for small businesses to get started, we take pride in knowing our work is making a difference in people's lives.
Our experience serving local governments has made us pros at identifying the best way to use internal resources and where to invest in new technology and infrastructure.
