Executive Assistant

Executive Assistant:

Job Description

The purpose of this job is to provide comprehensive, professional, and proactive administrative support for Taskforce executive leadership, exercising confidentiality, tact, and diplomacy.

In this role you will:

• Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members.
• Coordinate and assist with prioritization of executive’s daily schedule.
• Arrange detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes.
• Coordinate and plan on- and off-site events, board meetings and other company-related functions.
• Support senior leadership team with ad hoc projects.
• Complete and reconcile expense reports.
• Mail patient statements and other correspondence for various clients.
• Perform general administrative tasks such as scanning, filing and data entry.
• Organize and manage daily mail.
• Deposit checks daily.
• Manage office supplies and local vendors.

Qualifications

• Associate degree in business, office administration/management or related field required; bachelor’s degree preferred.
• Experience supporting executive level leadership preferred.
• Intermediate Microsoft Office skills required; advanced skills preferred.
• Experience working on projects from inception to completion.
• Experience using electronic calendars to schedule appointments, meetings, and other functions.
• Excellent written, verbal, and listening communication skills.
• Ability to maintain confidentiality and manage sensitive information ethically and responsibly.
• Excellent organizational skills.
• Ability to multi-task and meet deadlines.
• Ability to collaborate and work as a member of a team with tact and diplomacy.
• Ability to communicate effectively and professionally with all levels of the organization.
• Ability to take initiative and work independently with minimal supervision.
• Ability to analyze and solve problems.

Physical Requirements & Working Conditions

• General office work requiring sitting or standing for long periods of time.
• Able to lift 30 lbs.
• Able to work occasional odd hours as needed.

Additional Information

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k)

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Work Location: Hybrid remote in Knoxville, TN 37919