Executive Assistant

POSITION SUMMARY

The Executive Assistant enhances the effectiveness of an executive or senior level management employee by managing calendars, making travel, meeting and event arrangements as well as preparing reports and financial data. This role provides representation of the company's leadership by interfacing with team members, customers, vendor partners and potential clients.

Elmington is comprised of multiple locations and lines of business that are operated as their own living, breathing corporation. They have income and expenses, debt and a bottom line - all of which we will look to you to help optimize through your role. Along with this responsibility comes a very high level of expectations. We are asking you to be an integral part of a multi-million dollar company. At Elmington, you will be pushed to F*orget The Ordinary & Think Like an O*wner. Every day.

To be an effective Elmington teammate, you will need to:

• Have a great attitude
• Have high expectations
• Think BEYOND the box
• Work with passion
• Have a tireless work ethic
• Be confident
• Be self-sufficient and self-motivated
• Take pride in your work
• Be a good listener
• Offer a solution with every problem
• Go above and beyond for everyone you support

KNOWLEDGE/SKILLS/ABILITIES:

• Communication proficiency
• Planning and organizing
• Prioritizing
• Ethical conduct
• Problem assessment and problem solving
• Information gathering
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Teamwork oriented

ESSENTIAL JOB FUNCTIONS:

• Answers, screens, and transfers inbound calls
• Receives and directs visitors and clients
• Manages schedules and emails for multiple senior level executives
• Performs general clerical duties including photocopying, fax, mail, and e-mailing
• Handles ad hoc requests for information and data
• Liason between internal departments and external business partners
• Assists in closings by managing timelines and coordinating document circulation
• Plans events, facilitates meetings and organizes community outreach programs
• Prepares, completes and modifies documents including correspondence, reports, drafts, memos, contracts and e-mails
• Schedules and coordinates meetings, appointments and travel arrangements as needed
• Performs other duties as assigned

SPECIFIC EDUCATION OR EXPERIENCE:

• Advanced Microsoft Office Suite experience is required
• Experience with construction software systems is helpful, though not required
• Knowledge of the operation of standard office equipment
• Associate or Bachelor Degree preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequently sit, stand and walk
• Regularly required to talk or hear
• Frequently required to use hands or fingers to handle or feel objects, tools or controls
• Occasionally required to climb or balance, stoop, kneel, crouch or crawl
• Occasionally lift and/or move up to 25 pounds
• Vision abilities to include close vision, distance vision, peripheral vision and the ability to adjust focus
• The noise level in the work environment is usually moderate
• Temperature in the workplace is typically moderate

TRAVEL REQUIREMENTS

This position requires local travel up to 30% of the time and out of town travel up to 20% of the time.

The Elmington Experience

We're creating a different kind of company at Elmington. We promise we will never be ordinary, which we hope you can see by this job description. There will be many days you simply aren't comfortable. You will be pushed to accomplish more than you ever thought possible. You will be challenged by your team leader and your peers to achieve more and to find better ways. With that said, we know Elmington is not for everyone. BUT, if you believe in yourself, enjoy a challenge and appreciate working with exceptional people, then Elmington could very well be the last company you ever work for.

Are you ready to FTO? It's time to TLO!

The company will recruit, hire, train, promote, and compensate its employees based upon factors such as work quality, behavior, training, and experience. In compliance with local, state, and federal laws, we provide equal employment opportunity regardless of race, color, creed, national origin, protected age category, gender, sexual orientation, religion, marital status, military status, or physical or mental disability of any individual who is otherwise qualified. Lastly, we're creating a different kind of company at Elmington.

Job Type: Full-time

Pay: $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Nashville, TN 37212: Relocate before starting work (Required)

Work Location: In person