Executive Assistant To The Cfo

PURPOSE STATEMENT:

The Executive Assistant (EA) to the CFO provides administrative support to members of the Executive team, including coordinating a variety of projects and assignments, proactively addressing a wide range of organizational matters in an effective and efficient manner.  In addition to providing support to assigned Executives, the EA will be responsible for key corporate office operations.  The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters. The EA displays good judgment, professionalism and can manage competing priorities.

ESSENTIAL FUNCTIONS:

1. Executive calendar-management activities – organizing meetings, travel, conferences, etc.
2. Responsible for planning and preparation of materials for the quarterly board meetings, monthly operating reviews, departmental conferences, etc.
3. Prepares high-quality documents, complex reports and special projects as directed – utilizing Microsoft Office products
4. Establishes, develops, and maintains filing system – retrieving information, as needed.

1. Organizes and prioritizes large volumes of information and calls.
2. Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, and organizing large scale company events.
3. Monitors, analyzes and processes expense reports.
4. Prepares and submits check requests for invoices.
5. Collects and processes timesheets and leave requests for Executives.
6. Implements processes that support efficient service delivery and meet the organization’s changing needs.

STANDARD EXPECTATIONS:

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
• Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members.
• Maintains regular and predictable attendance.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent; a bachelor’s degree or some post-secondary education is preferred.
• Must have experience working in a publicly traded company.
• Must have experience supporting finance Executives – Knowledge of financial documents and processes.
• Experience communicating with investors and Board of Directors of a publicly traded company. Experience organizing investor and BOD meetings.
• Minimum of 5 years of job-related experience; preferably supporting the CEO or executive team members.
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute.
• Knowledge of office administration procedures with the ability to operate most standard office equipment.
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality. Independent judgment is required to plan, prioritize and organize diversified workload.
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external.
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.
• Self-motivated with strong organizational skills and superior attention to detail.
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes.
• Capable of working within established policies, procedures and practices prescribed by the organization.
• English sufficient to provide and receive instructions/directions.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances
(e.g., emergencies, changes in workload, rush jobs or technological developments) dictate.

AHCORP

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