Executive Assistant

Founded in 1910 Dignity Health - Community Hospital of San Bernardino is a 347-bed acute care nonprofit community hospital located in San Bernardino California. Known for its programs in maternity care and pediatrics behavioral health and long-term subacute care for adults and children the hospital also includes inpatient and outpatient surgery. The hospital shares a legacy of humankindness with Dignity Health one of the nation’s five largest health care systems. Visit https://www.dignityhealth.org/socal/locations/san-bernardino for more information.

We are looking for an experienced Executive Assistant to support multiple senior executives.  The ideal candidate will be a self-starter who is detail-oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast pace environment.  In this role you need to demonstrate a high level of professionalism and confidentiality is crucial. You will be the trusted partner to the leaders. 

IN THIS ROLE, YOU WILL

• Organizing current needs, anticipating potential conflicts, and handling sensitive business information.
• Maintain an accurate and detailed calendar, manage and log incoming scheduling requests, proactively communicate changes, anticipate and respond to scheduling conflicts, rescheduling as needed.
• Track tasks and projects to ensure appropriate prioritization is completed with respect to deadlines and organization developments.
• Track and reconcile monthly expense reports to ensuring expenses reports are completed and submitted in a timely manner.
• Plan and attend business meetings such as board meetings to capture minutes and follow-ups.
• Manage logistics for internal and external meetings, including researching and preparing information for use in meetings and organizing schedules of multiple participants, including external participants and ensuring meetings have space and technology necessary.
• Handle logistics for meetings and town halls, including booking conference room space, organizing agendas, preparing materials, taking minute notes, sending out Google question forms and feedback forms from meetings and ensuring availability of attendees
• Liaising with the board members, executives, as well as departmental administrative and support staff.
• Answering and screening phone calls.
• Work collaboratively and provide back-up support to the Admin Team

Ideal candidate criteria

• Comfortable with Google Suite and Google Calendar
• Extremely strong time management and organization skills

• Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion
• A strong work ethic and positive attitude, with an independent disposition and a willingness to do what it takes to get the job done
• Professional and positive customer service-driven approach
• Superb interpersonal, written, and verbal communication skills
• Ability to work well in a small team

We offer the following benefits to support you and your family:

• Free membership to our Care@Work program helping employees with childcare, pet care, or dependent adults
• Health/Dental/Vision Insurance
• Flexible spending accounts
• Voluntary Protection: Group Accident, Critical Illness, and Identity Theft
• Adoption Assistance
• Employee Assistance Program (EAP) for you and your family
• Paid Time Off (PTO)
• Tuition Assistance for career growth and development
• Matching Retirement Programs
• Wellness Program

If you are ready to experience a culture driven by talent, technology, innovation, and humankindness, connect with us today!

• Minimum of four (4) years experience in executive support and project management is required.
• Experience in an acute care hospital or healthcare facility preferred.
• Must be able to keystroke 60 words per minute accurately.
• Add Ability to use Google Workspace programs; Gmail, Calendar, Docs, Drive, Sheets, Slides, Groups and the Internet. Possess superior interpersonal abilities excellent verbal and written communication using good command of the English language grammar and style.
• Has the ability to operate standard office machinery.
• Good reasoning analytical and organizational skills required.