Executive Assistant

PrideStaff Columbus East is one of the TOP RATED STAFFING AGENCIES in COLUMBUS! We are urgently looking to hire an Experienced Executive Assistant who is MOTIVATED, HIGH ENERGY, and LOOKING FOR AN OPPORTUNITY TO GROW. 

Executive Assistant Duties: 

• Provides a wide variety of professional support to the President/CEO and Executive Leadership Team. Ensures orderly, efficient and effective operations of executive offices.
• Schedule meetings upon request, coordinating the needs of multiple attendees to create a workable schedule. Adjust meetings as priorities and situations change, using significant, independent judgement, update schedules and confirm meetings with participants daily.
• Coordination of internal and external-facing CSB support Services
• Prepare for all meetings involving the President & CEO, COO and CPO by gathering and coordinating meeting materials. Create the necessary documentation in hard copy and create folder packets at least two days in advance.  Verify links for virtual meetings. Maintain filing for President & CEO.
• Plan with COO and CPO weekly about calendaring and meeting preparation.
• Provide spreadsheet weekly to President & CEO of all recurring and one-time meetings scheduled, in process, and past to ensure timely scheduling for quarterly, bi-annual and annual meetings.
• Sort and prioritize incoming mail/materials daily.
• Coordinate with staff about President/CEO materials review/approval daily.
• Coordinate orientation process for new board members beginning within 2 weeks of their appointment to the Board. Monitor and guide progress throughout the orientation period.
• Coordinate annual Board of Trustees Conflict of Interest process and update master conflict of interest spreadsheet.
• Provide administrative support for all Finance & Audit Committee activities, including scheduling meetings, preparing packets for distribution one week before meetings, and communicating with members.
• Provide administrative support for other ongoing meetings and ad hoc committees.
• Coordinate preparation of President/CEO’s annual organizational assessment to the board of trustees.
• Coordinates activities of the President/CEO and Executive Leadership Team with other departments.

Executive Assistant Skills and Qualifications:

• Strong Communication Skills, both Written and Oral
• Must be capable of marshalling resources, information, and activities to achieve goals in an efficient and effective manner
• Skilled in Microsoft Windows, Outlook, Office, Excel and Internet
• Excellent organization skills.
• Ability to manage multiple projects and complete projects per established timelines
• 5 years of experience as an Executive Assistant
• Experience working in a not-for-profit setting strongly preferred
• Bachelors’ degree or comparable experience