Executive Assistant

How to Apply

A cover letter and resume are required for consideration for this position. The cover letter should be included as the first page in the same document as your resume and should specifically address your interest in this position and outline particular skills and experience directly related to this position.

Summary

The University of Michigan Office of the President is searching for a dynamic candidate with demonstrated ability in providing administrative support with attention to detail and accuracy, problem solving skills, and with the ability to multitask in a high energy environment.

The Executive Assistant provides high-level administrative support to several members of the Office of the President, including partial support for the Chief of Staff to the President. You will provide scheduling and administrative support for an array of strategic priorities and projects that include hiring searches for senior leaders of the University, presidential advisory committees, selection processes for presidential awards, and more.
The successful applicant will have experience handling multiple calendars and supporting the administrative work of strategic and complex projects. This position reports to the Sr. Director of Operations and Initiatives and provides support to them and their team. They will also partner with the Executive Assistant to the Chief of Staff to help support the scheduling and travel of the Chief of Staff. The position allows for a flexible work schedule that includes both in-person and remote work, and some work on evenings and weekends may occasionally be required.
The Office of the President regularly interacts with senior leaders, faculty, staff, and students across campuses, departments, colleges, and units, giving the person in this position an exciting opportunity to experience the full breadth of the university, contribute to impactful projects, and build professional connections.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

• Provide administrative support, including meeting scheduling and preparation of background materials and agendas.
• Assist in coordinating travel arrangements, itineraries, and materials for the Chief of Staff to the President, their team, and special guests and delegates.
• Assist with writing and preparing sensitive documents, letters, reports, and other materials for the President, including correspondence for the President's signature.
• Prepare P-Card and hosting documentation for reconciliation and process travel reimbursements and expense reports.
• Perform diversified and confidential administrative duties requiring broad and comprehensive experience and knowledge of university policies and practices.
• Coordinate hosting and catering arrangements for meetings and special events.
• Perform other tasks as assigned.

Required Qualifications*

• Three or more years of experience performing administrative responsibilities. A bachelor's degree is desired, but candidates with an equivalent combination of education and experience will be equally considered.
• Strong commitment to advancing diversity, equity, and inclusion.
• Strong attention to detail, deadline management, and excellent organizational skills.
• Ability to exercise discretion, independent judgment, and confidentiality with a positive, professional, and service-oriented attitude.
• Superior interpersonal and communication skills are essential. Must be able to function productively and proactively in an ever-changing, high-stress, fast-paced professional environment.
• Ability to manage a large and diverse workload while demonstrating flexibility when faced with changing priorities and competing deadlines.
• Knowledge and experience with common office software and an openness to learning new tools as needed.
• Excellent work ethic and commitment to the mission of the university.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.