Executive Assistant

Company Overview

Pantheon Data (a Kenific Holding company) is a private, small business based in the Washington, DC, area. Pantheon Data was founded in 2011, initially providing acquisition and supply chain management services to the US Coast Guard. Our service offerings have grown in the past ten years, including infrastructure resiliency, contact center operations, information technology, software engineering, program management, strategic communications, engineering, and cybersecurity. We have also grown our customer base to include commercial clients. The company has used this experience to expand our service offerings to other agencies within the Department of Homeland Security (DHS), the Department of Defense (DoD), and other Federal Civilian Agencies.

Position Description

We are seeking an organized and proactive Executive Assistant to provide administrative support to a member of our executive team. The ideal candidate will be a master of multitasking, handling diverse administrative and executive tasks with precision and professionalism. As the wizard behind the scenes, you will play a pivotal role in ensuring seamless communication, efficient schedule management, and the overall operational excellence of our executive team member. Your ability to juggle multiple tasks will keep our executive steps ahead in the fast-paced world of leadership.

Responsibilities

• Schedule and coordinate appointments, meetings, and travel arrangements for executives.
• Ensure the executives are well-prepared for meetings with necessary documents and information.
• Act as a liaison between executives and internal/external stakeholders.
• Draft, proofread, and edit emails, memos, reports, and other documents as needed.
• Arrange domestic travel logistics, including flights, accommodations, and itineraries.
• Coordinate and schedule internal and external meetings, ensuring seamless logistics.
• Maintain an efficient filing system for easy retrieval of documents.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.

Requirements

• Bachelor's degree or 5 years of equivalent experience.
• Proven experience as an Executive Assistant or similar administrative role.
• Ability to work independently and collaboratively in a fast-paced environment.
• Excellent interpersonal skills and a professional demeanor.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficient in MS Office suite and other relevant software.
• Strong written and verbal communication skills.
• Exceptional organizational and time-management skills.
• Experience working for a government contractor in an Executive Assistant role is a plus.

Clearance Requirements

U.S. citizenship required

Work Location

Leesburg, Virginia

Benefits Overview:

We are always looking for good people! Pantheon Data is committed to providing its employees with competitive salaries and benefits in order to increase employee satisfaction and productivity. In addition to our benefits, we also offer SmartBenefits through the Washington Metro Area Transportation Authority, where you specify an amount of your pre-tax wages be paid directly to your SmarTrip account. In some cases, tuition assistance may be available for continuing education expenses and certifications related to their position. Additional details may be found at https://pantheon-data.com/careers/

Pantheon Data is an Equal Employment Opportunity Employer:

Pantheon Data is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.

Equal opportunity legal notices can be viewed on the following PDF: Know Your Rights: Workplace Discrimination is Illegal. You may also view the OFCCP's Pay Transparency Nondiscrimination Provision.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our Talent Team at Recruiting@pantheon-data.com or by phone (571) 363-4020.

This company uses E-Verify to confirm each employee's work authorization. For more information, click here E-Verify Participation Poster