Executive Assistant

Why Rensselaer?

Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers.

Rensselaer faculty and alumni include more than 145 National Academy members, six members of the National Inventors Hall of Fame, six National Medal of Technology winners, five National Medal of Science winners, three astronauts, and a Nobel Prize winner in Physics. With nearly 200 years of experience advancing scientific and technological knowledge, Rensselaer remains focused on addressing global challenges with a spirit of ingenuity and collaboration. To learn more, please visit www.rpi.edu.

Are you ready to change the world? Apply now! Visit: https://careers.rpi.edu/en-us/job/494260/executive-assistant

Job Summary

Under limited supervision, the Executive Assistant manages and oversees the day-to-day operations and administrative support activities of the Office of the Vice President for Student Life. Manages the daily operation of the Division of Student Life to advance Clustered Learning, Advocacy and Support for Students (CLASS) by providing support to the Vice President for Student Life. Serves as the primary point of contact for both internal and external constituencies, assists and represents the Vice President for Student Life in communicating with constituents, and handles multiple issues and concerns addressed to the Vice President, as they arise. The Executive Assistant manages a variety of special projects for the Vice President.

Minimum Qualifications

• Associate’s Degree in Business Administration
• Five years of experience, including two years experience in providing executive support experience for President, Vice President or Executive Director level.
• Two additional years of directly related training and experience may be substituted for degree.

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Demonstrated proficiency with Microsoft office suite skill set including advanced knowledge of PowerPoint
• Ability to work with sensitive information in a confidential and diplomatic manner
• Ability to prioritize, plan, and organize
• Ability to work independently without constant supervision
• Ability to adapt to change quickly
• Skill in organizing resources and establishing priorities
• Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
• Excellent verbal and written communication skills
• Ability to work with a wide range of diverse internal and external constituencies

Shift

Business Hours: Monday - Friday

Starting Salary/Rate

Expected hiring range: $60,000 - $65,000

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Culture of Safety at Rensselaer

Rensselaer is committed to providing a safe and healthy living, learning, and working environment for its faculty, staff and students. As such, we strongly recommend that faculty, staff and students obtain a COVID-19 vaccination and remain current with available boosters to protect themselves, as well as to protect vulnerable members of the community.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person