Executive Assistant

The Executive Assistant (EA) is a strategic collaborator who will provide high-level support to Attorneys and Senior Leadership team members across the firm. This position combines executive assistance, front of house management, and general administration responsibilities. The EA will work in partnership with the local Office Manager to ensure smooth daily operations. We are seeking a professional and ambitious individual with extensive experience supporting attorneys across multiple time zones. A successful candidate will thrive in an autonomous role, demonstrate strong teamwork skills, and excel in a fast-paced environment. This is an in-person position with four core days within the office. All responsibilities must be executed in strict adherence to firm protocols, policies, procedures, and best practices.

Supervisor:

Regional Operational Lead, Americas

Primary Responsibilities:

Executive Assistance:

• Provide comprehensive executive support to Attorneys and Senior Leadership members, anticipating and responding to their needs.

• Coordinate complex calendars, including scheduling appointments, meetings, and travel arrangements across time zones.

• Serve as a liaison between Attorneys/Senior Leadership and the broader business, ensuring effective communication, proactive management of matters and timely follow-up.

• Manage client communications as requested whilst ensuring adherence to client requirements and Attorney preferences.

• Ensure accurate and diligent recording of Attorney time, collaborating with relevant teams as needed.

• Support the monthly client billing process by proactively ensuring invoices are reviewed and approved within the set deadline, working with billing to ensure the same.

• Manage global travel arrangements, including flights, hotels, transfers, and restaurants in accordance with the Travel & Expenses Policy.

• Assist in planning Business Development (BD) meetings, events, conferences, dinners etc.

• Works with CRM team to ensure all contacts and marketing preferences are correctly recorded, drawing down reports and conducting research into contacts, as necessary.

• Collaborate with Attorney Admissions and Compliance & Risk to ensure all regulatory matters are addressed and requirements met.

• Provide EA back-up coverage to Attorneys and Senior Leadership across the business as required, demonstrating flexibility, adaptability, and a positive demeanor.

• Prioritize and follow up on all issues and concerns until completion.

• Proactively collaborate and develop working relationships with fellow Executive Assistants to facilitate information flow throughout the function.

• Perform complex, specialized support using independent judgement and knowledge of the firm's best practices.

Assist with additional tasks as directed by management, demonstrating flexibility and dedication to the firm's success.

Requirements:

• Minimum of 3 years of experience in an Executive Assistant role.

• Professional Services and /or Law firm experience is essential.

• Advanced working knowledge of Microsoft Office Suite.

• Ability to work autonomously and be a proactive self-starter with close attention to detail and an ability to understand the importance of detailed work within a larger context.

• Ability to plan, organize and carry out multiple related activities.

• Ability to work under tight deadlines and multi-task with detailed responsibilities for various aspects of the firm's work.

• Must have the ability to make recommendations to effectively resolve problems or issues by using judgment that is consistent with the firm's standards, practices, policies, procedures, and state and federal regulations.

• Ability to work across several different departments in a fast-growing office environment.

• Must be flexible to respond quickly and positively to shifting demands and opportunities.

• Ability to collaborate in an effective and mature manner with co-workers, vendors, and clients.

Company Description:

At the time of posting, the salary range for this role is $72,000 (minimum) - $100,000 (maximum).

Kobre & Kim is a conflict-free global law firm focused exclusively on disputes and investigations, often involving fraud and misconduct. Recognized as the premier firm for cross-border disputes, the firm has a particular focus on financial products and services litigation, insolvency disputes, intellectual property litigation, international judgment enforcement and asset recovery, and U.S. government enforcement and regulatory investigations. With more than 400 employees throughout the firm's 14 global office locations, Kobre & Kim recognizes the value of incorporating diverse perspectives and professional disciplines to generate the most effective solutions for clients.

Further information about the firm is available at www.kobrekim.com