Address
Form of workJob Description
10578
Introduction
Visium Resources has been asked to identify qualified candidates for this Executive Administrative Assistant position. This position is a contract opportunity which is expected to be on-site in Austin, TX for a duration of 5 months because of a maternity leave situation.
Summary
The Executive Administrative Assistant will be responsible for managing VP calendar, scheduling meetings and taking care of domestic and international travel as well as many other duties as listed below. The candidate should have the experience of 3-5 years and attitude of calm dependability and detail oriented style of work performance.
This position will be 8:30 to 5:30 in the Austin, TX offices
Job Description:
- Must be able to manage VP calendars, schedule meetings and understand global time zones.
- Book domestic and international travel that is often complex (Cytric).
- Process expense reports with knowledge of global currencies (Oracle).
- Have strong communication skills and ability to respond to emails on behalf of VP.
- As requested, attend virtual meetings hosted by VP.
- Issue meeting invites, order catering, have experience overseeing/facilitating meetings on and off site. Specifically, organize Quarterly Business Reviews and annual Sales Kick Off meetings as requested.
- Provide internet research on specific projects.
- Edit and consolidate status reports from direct reports to VP.
- Cross train with other admins. to ensure seamless office coverage every day.
- Support general population with copying, federal express, admin. tasks, providing VP assignments are complete.
- Participate in front office rotation with the admin. team as scheduled by Office Manager.
- As an admin. team member, ensure office environment is maintained in a professional, non-cluttered manner.
- Clean up coffee station daily
Qualified candidates would have the following:
Skills:
MUST HAVES:
- 3 to 5 years of experience in admin assistant experience supporting VPs MS Office Skills (Teams meetings, Outlook, Power Point, Excel)
NICE to HAVES:
- Oracle for expense entries
- Cytric for travel booking
- Workday
