Executive Administrative Assistant

Applied Research Solutions is seeking a full-time an Executive Administrative Assistant located at MacDill Air Force Base (AFB), FL in support of the Special Operations Forces (SOF) Acquisition, Technology, and Logistics' (AT&L) Program Executive Office for Tactical Information Systems (PEO-TIS). PEO-TIS is composed of a team of relentless acquisition professionals who consistently team with government and industry partners to rapidly develop and field state-of-the-art sensors, C2, and specialized communication systems that enable the Nation’s SOF Warfighters to win

Why Work with us? 

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.  

Responsibilities Include:

• Perform all office administrative duties at the O-6/GS-15 level, including travel, calendar, meetings, phone calls, correspondence, and office supplies
• Manage PEO-TIS email with PEO-level messaging, as required
• Coordinate and schedule internal/external meetings, conference calls, video teleconferences, and events
• Manage travel, prepare travel itineraries, and provide meeting agendas, as required
• Employ high-level proficiency in TMT, DTS, Microsoft Office, and SharePoint to manage PEO-TIS administrative activities
• Plan and coordinate administrative functions and provide information, assistance, and advice regarding official PEO-TIS functions
• Act as interface for high-level military and governmental visits/matters regarding programs under congressional oversight
• Conduct data calls and execute workflow tasks in enterprise systems
• Coordinate setup and execution of video teleconference (VTC) meetings in both open and secure environments
• Other duties as assigned 

Qualifications/ Technical Experience Requirements:

• Must be a US Citizen 
• Security Clearance Required: Top Secret with SCI Eligibility
• Bachelor's degree plus 5 years of Executive Administrative experience or an equivalent mix of education and experience
• Ability to manage office operations effectively using a variety of automation platforms
• Ability to perform as part of a diverse team
• Strong working knowledge of Microsoft (MS) Office Suite
• Experience working with executive-level internal and external stakeholder organizations
• Functional experience as a files and record management specialist at the executive level
• Experience in written and verbal protocol at the senior executive level
• Independent working level knowledge of Forms 14, Defense Travel System (DTS), Task Management Tool (TMT), SharePoint Portal, VTC procedures, and Meeting Scheduler

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.