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SalaryDivergent is on a mission to democratize the design and manufacture of vehicles. We want to enable a future where small entrepreneurial teams across the globe will bring increasingly material and energy efficient transportation solutions to market with a fraction of the capital and time.
Divergent has invented a complete manufacturing solution to address system level challenges. The Divergent Adaptive Production System (DAPS) is a complete software hardware solution designed to replace traditional vehicle manufacturing. To make the complex simple, it is a complete modular digital factory for complex structures. Given a set of digital requirements as input, the machine automatically computationally engineers, additively manufactures, and assembles any complex structure. The system is able to move seamlessly between manufacturing different vehicle models.
Divergent Technologies is seeking an experienced Senior Executive Administrator to provide administrative, organizational and some personal assistance and support to the SVP. The successful candidate will have exceptional organizational and communication skills, the ability to work independently and as part of a team, and a track-record of delivering high-quality results.
Key Responsibilities:
Attend meetings, take notes, and distill down the key takeaways, action items, and follow-ups
Keep schedule of follow-ups, sometimes following up directly on the SVP's behalf, ensuring no actions are missed
Manage work schedule, beyond simply basic scheduling, analyzing interdependencies to create the most effective overall schedule
Make professional and personal travel arrangements for the executive, his family, and staff, including booking flights, accommodations, transportation, and managing travel itineraries. Optimize travel days
Interface with conferences and other events to ensure smooth attendance
When applicable attend events/conferences with executive to support from handling introductions to taking notes to managing food/beverage
Assist with managing email from organization of inbox to drafting emails to sending direct replies
Manage meeting preparation and setup for in-person and virtual meetings
Prepare reports and presentations as required
Provide general administrative support, such as managing expenses, minor accounting duties, processing invoices, ordering office supplies, and managing any other administrative tasks as required
Scan, organize, and maintain electronic documents, files, and records, ensuring information is accurate, up-to-date, and easily accessible
Ordering gifts, cards, flowers, etc., as applicable
Arrange and coordinate employee retreats and social events, prepare agendas, coordinate attendees, book venues and catering, and provide necessary materials or equipment
Assist with various personal tasks, including errands as required, ordering lunch, personal shopping, ordering gifts, managing appointments, organizing finances, managing correspondence, reminding of events and milestones, managing household matters, or other ad hoc requests
Assist with planning and organizing professional or personal events, including coordinating guest lists, managing invitations, securing venues, arranging decorations, and overseeing logistics
Maintain confidentiality and discretion in handling professional and personal sensitive information, documents, and discussions within and outside the organization
Collaborate with CEO Chief of Staff as needed
BOD meeting prep
Skilled written and verbal communication
Strong Word, PowerPoint, excel, and general IT capability
Manage confidential and sensitive information with discretion and professionalism
Help with special projects and initiatives
Qualifications:
Bachelor's degree or equivalent work experience required.
5+ years of experience as an Executive Assistant, preferably in a fast-paced corporate environment.
Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills, with the ability to communicate effectively with executives, staff, and external partners.
Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software and tools as needed.
Experience working in a shared-resource environment is preferred.
$85,000 - $110,000 a year
Divergent is an equal opportunity employer committed to diversity in the workplace. Our positions adhere to all statutory and regulatory requirements. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.
No agencies, no solicitations, and no calls please. Applications will be accepted until position is filled.
