Evening Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Supervised by: Executive Director

PT: Monday-Friday 25 hours per week, competitive pay, and flexible scheduling. Bilingual (Spanish) highly recommended.

Essential Functions and Responsibilities:

• Provides clerical support to the Executive Director and other administrative staff by drafting letters, thank you notes, and preparing other correspondences as needed
• Answering and directing phone calls to relevant staff
• Maintains office equipment, calling for repairs when needed, and ensures the office is properly maintained
• Provides light filing for DYS leadership staff including HR, billing, and bookkeeping documents
• Ordering and taking stock of supplies for the office facility and fulfilling requests from staff for programming needs approved by the Executive Director
• Enters donor/grant funding information into Little Green Light database and assist in fundraising mailings as needed
• Oversees the ALICE scholarship program by providing applications to families, working with Executive Director in providing funding for applicants, and keeping track of participants in the ALICE database
• Assists Youth and Family Counseling staff in scheduling appointments in its PM scheduler, reminder phone calls to clients, and collecting fees for services
• Maintains confidentiality and discretion at all time both when dealing with clients and internal matters
• Models a positive attitude and works to provide a safe and welcoming environment for DYS clients that is quiet and supportive
• Contributes to team effort by accomplishing related results as needed

Requirements:

• High School degree with four (4) years office experience/preferred Associates Degree with two (2) years of employment working in an office setting
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat plus experience with databases
• Bilingual (Spanish) highly recommended

Skills and Qualifications:

• Administrative Writing Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Professionalism and Confidentiality
• Problem Solving
• Supply Management
• Inventory Control
• Verbal Communication

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Evening shift
• Monday to Friday

Work Location: In person