Receptionist/Administrative Assistant

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operations of the office. Supports owner through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity is expected. Reports to the owner.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Order office supplies

• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of owner
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Reply to email, telephone or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Answer telephone calls and pass them on
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of owner

Requirements:

• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 3 years of experience in the accounting field or in a related area
• High school diploma or equivalent; college degree preferred

Administrative Assistant top skills & proficiency:

• Reporting Skills
• Administrative Writing Skills
• Microsoft Office Skills
• Analysis
• Professionalism
• Problem Solving
• Supply Management
• Verbal Communication
• Office Administration Procedures
• Typing Skills
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Education:

• Associate (Required)

Experience:

• administrative assistant: 5 years (Required)

Ability to Commute:

• Fairfield, CT (Required)

Work Location: In person