Data Entry Specialist

Title:Data Entry Specialist

Unit: Court Advocacy – Supervised Release Program

Reports to: Data Manager

Salary Range: $60,000

Status: Full Time; Regular; Non-Exempt

Location: Bronx Court and Bronx Community Office

Days/Hours: Monday-Friday 9am-5pm

Date Prepared: November 14, 2023

Position Summary:

Supervised Release offers an alternative to jail, providing pretrial supervision, case management, and voluntary social services to people charged with misdemeanor and non-violent felony offenses. Program participants are monitored to ensure their appearance at court dates, and they receive referrals to community-based programming. Under the Supervised Release program (SRP), the Data Entry Specialist (DES) will receive, collect, review and enter data into the agency-specified data management system and/or other utilized data tracking systems. The DES will ensure that the data is recorded and its accuracy.

Mission, Culture and Fit

The DES needs to match the mission and culture of Fortune, including, meeting a client there they are at; engaging participants with a non-judgmental, inclusive attitude; holding space for trauma associated with criminal justice involvement and incarceration; and helping them to believe in their power to change.

Essential Duties and Responsibilities:

• Timely and accurately enter data of all client services into program and funder-specific databases;
• Manage, update and maintain databases designed for tracking client information and services;
• Read source documents and enter data in specific data fields accurately;
• Resolve deficiencies by using standard procedures or returning incomplete documents to the team leads for resolution;
• Collect, compile, sort and verify the data’s accuracy, duplication and completeness before it is entered;
• Research and obtain further information for incomplete documents;
• Apply data program techniques and procedures;
• Perform data integrity tasks by locating and correcting Data Entry errors, or reporting them to supervisors;
• Comply with data integrity and security policies;
• Scan and upload documents;
• Generate reports, maintain logs of activities and completed work. File completed documents in appropriate locations as required;
• Engage in process documentation, staff training and regular quality assurance monitoring to ensure accurate database entries;
• Collaborate with all program staff;
• Monitor participant attendance and compliance with supervision requirements;
• Conduct data clean up and organization;
• Attend and participate in all appropriate SRP meetings, conferences, and trainings;
• Engage in your own ongoing professional development; and
• Additional responsibilities as required.

Qualifications:

• Associate’s degree in public health, human services, criminal justice, sociology or related field;
• Data entry experience or related office experience;
• Must have a thorough knowledge of MS Office, including Excel;
• Must be detail-oriented, computer savvy and possess quick typing skills;
• Experience using office equipment;
• Ability to work with people from diverse backgrounds in a culturally-competent manner;
• Strong written and verbal communication skills; and
• We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission. Relevant personal experience is a plus.

Salary: $60,000 annual

Travel Requirements: May require travel to community-based sites.

Physical Demands: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.