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Form of workSalary : $34,280.00 - $44,280.00 Annually
Location : FL 32303, FL
Job Type: Full-Time
Job Number: 23-00066
Division: Civil Courts Division
Department:Civil Administration
Opening Date: 11/14/2023
Closing Date: 11/28/2023 11:59 PM Eastern
DESCRIPTION
ARE YOU LOOKING FOR A REWARDING CAREER IN PUBLIC SERVICE WHERE YOU CAN MAKE A POSITIVE IMPACT IN LEON COUNTY?
JOIN OUR TEAM!
We are seeking highly motivated individuals to join our Tallahassee team located in the rolling hills of northwest Florida.
At the Clerk of the Circuit Court & Comptroller's Office you can:
Total Compensation package include:
Overview:
This position is within the Civil Administration Department and is primarily responsible for processing Guardianship and Civil Appeals. General duties include operation of court computer applications and databases, data input, operation of office equipment, answering customer inquiries, processing incoming mail and related general office clerical activities. All employees within this department process incoming calls in the call center.
STARTING SALARY WILL NOT EXCEED 10% OF THE BASE SALARY
ESSENTIAL DUTIES & RESPONSIBILITIES
Representative duties and tasks expected of a Court Specialist are listed below. The list does not include marginal tasks that are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed.
KNOWLEDGE, SKILL, and ABILITIES:
Knowledge of general office policies and procedures. Good knowledge of business English, spelling, and punctuation. Knowledge of filing systems and basic records management processes. Ability to effectively communicate, both orally and in writing. Ability to interact with the general public, judiciary and others in a professional, courteous manner. Ability to establish effective working relationships with co-workers. Advanced skills in the operation of a personal computer, scanner, and printer; basic knowledge of Microsoft Word and other office automation products; and the ability to learn specialized, complex court and records management computer applications. Ability to perform routine administrative support activities.
MINIMUM QUALIFICATIONS
EDUCATION and/or EXPERIENCE:
Associate Degree or high school diploma and two years of clerical or customer service experience.
LANGUAGE SKILLS:
Interpret and apply applicable laws, rules, regulations, and policies. Effectively use business English, spelling, grammar, punctuation and proofread. The ability to write routine reports and correspondence. Ability to read and comprehend simple instructions, short correspondence, and memoranda. Ability to write simple correspondence. Ability to effectively present information and respond to questions from individuals and/or groups. Ability to interact comfortably with all levels of staff in the organization.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to resolve routine and non-routine problems in a professional, standardized manner. Ability to work independently. Ability to be able to interact effectively with other staff and the public. Ability to interpret assignment needs and to communicate effectively with employees and management. Ability to read and interpret documents such as: court pleadings both hand-written and typed, memoranda, calendars and procedure manuals.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate rates, ratios, and percentages. Ability to use a calculator.
OTHER SKILLS and ABILITIES:
Possess integrity and honesty sufficient to properly manage confidential documents and collect appropriate fees. Ability to get along with and work closely with other employees in an open office environment.
PHYSICAL DEMANDS:
The employee must be able to sit for prolonged periods of time, perform repetitive actions and motion of one or both hands, lifting to 30 pounds, bend/squat/kneel, hear ordinary conversation and office sounds, conduct verbal communication in person and on the phone, and prepare and read written communication by hand and on PC.
CONDITIONS OF JOB OFFER AND EMPLOYMENT
Location : FL 32303, FL
Job Type: Full-Time
Job Number: 23-00066
Division: Civil Courts Division
Department:Civil Administration
Opening Date: 11/14/2023
Closing Date: 11/28/2023 11:59 PM Eastern
DESCRIPTION
ARE YOU LOOKING FOR A REWARDING CAREER IN PUBLIC SERVICE WHERE YOU CAN MAKE A POSITIVE IMPACT IN LEON COUNTY?
JOIN OUR TEAM!
We are seeking highly motivated individuals to join our Tallahassee team located in the rolling hills of northwest Florida.
At the Clerk of the Circuit Court & Comptroller's Office you can:
- Take pride in delivering high quality service
- Be part of a diverse family that promotes constructive ideas and suggestions
- Participate in professional development opportunities
- Stay abreast of trends in the legal industry
Total Compensation package include:
- 9 Paid Holidays/Personal Time Off
- Low-Cost Medical/Dental/Vision Plan Coverage for Employee and Families
- Dependent Care and Health Care Flexible Spending Accounts
- Florida Retirement System Pension Plan
- Florida Retirement System Investment Plan
- Deferred Compensation Retirement Savings Plan 457(b)
- Life Insurance Plans for Employees and Families
- Long-Term Disability Coverage for Employees
- Short-Term Disability Coverage for Employees
- Voluntary Supplemental Coverage through TIAA CREF
Overview:
This position is within the Civil Administration Department and is primarily responsible for processing Guardianship and Civil Appeals. General duties include operation of court computer applications and databases, data input, operation of office equipment, answering customer inquiries, processing incoming mail and related general office clerical activities. All employees within this department process incoming calls in the call center.
STARTING SALARY WILL NOT EXCEED 10% OF THE BASE SALARY
ESSENTIAL DUTIES & RESPONSIBILITIES
Representative duties and tasks expected of a Court Specialist are listed below. The list does not include marginal tasks that are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed.
- Review all Guardianship Plans and provide the report to the Court.
- Assist with processing, docketing, and scanning all incoming paper and e-filed Guardianship pleadings.
- Maintain the Guardianship Spreadsheet for all reports that need to be audited.
- Assist the Appeals Clerk in processing, docketing, and scanning all incoming paper and e-filed Civil Appeal documents.
- Assist the Appeals clerk in processing all incoming Civil Appeal emails from First District Court of Appeals and Supreme Court.
- Assist the Appeals Clerk in creating Appeal Records
- Assist the Appeals Clerk in E-Filing Notice of Appeals to the First District Court of Appeal.
- Process Juvenile Warrants.
- Process and receipt payments. Types to include credit/debit card via phone or check/money-order via mail or phone.
- Provide customer service in the Call Center.
- Assist in the e-filing portal.
- Other duties as assigned.
KNOWLEDGE, SKILL, and ABILITIES:
Knowledge of general office policies and procedures. Good knowledge of business English, spelling, and punctuation. Knowledge of filing systems and basic records management processes. Ability to effectively communicate, both orally and in writing. Ability to interact with the general public, judiciary and others in a professional, courteous manner. Ability to establish effective working relationships with co-workers. Advanced skills in the operation of a personal computer, scanner, and printer; basic knowledge of Microsoft Word and other office automation products; and the ability to learn specialized, complex court and records management computer applications. Ability to perform routine administrative support activities.
MINIMUM QUALIFICATIONS
EDUCATION and/or EXPERIENCE:
Associate Degree or high school diploma and two years of clerical or customer service experience.
LANGUAGE SKILLS:
Interpret and apply applicable laws, rules, regulations, and policies. Effectively use business English, spelling, grammar, punctuation and proofread. The ability to write routine reports and correspondence. Ability to read and comprehend simple instructions, short correspondence, and memoranda. Ability to write simple correspondence. Ability to effectively present information and respond to questions from individuals and/or groups. Ability to interact comfortably with all levels of staff in the organization.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to resolve routine and non-routine problems in a professional, standardized manner. Ability to work independently. Ability to be able to interact effectively with other staff and the public. Ability to interpret assignment needs and to communicate effectively with employees and management. Ability to read and interpret documents such as: court pleadings both hand-written and typed, memoranda, calendars and procedure manuals.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate rates, ratios, and percentages. Ability to use a calculator.
OTHER SKILLS and ABILITIES:
Possess integrity and honesty sufficient to properly manage confidential documents and collect appropriate fees. Ability to get along with and work closely with other employees in an open office environment.
PHYSICAL DEMANDS:
The employee must be able to sit for prolonged periods of time, perform repetitive actions and motion of one or both hands, lifting to 30 pounds, bend/squat/kneel, hear ordinary conversation and office sounds, conduct verbal communication in person and on the phone, and prepare and read written communication by hand and on PC.
CONDITIONS OF JOB OFFER AND EMPLOYMENT
- Possess and maintain a valid Driver's License.
- Complete Background Check of Florida Crime Information Center (FCIC)/ National Crime Information Center (NCIC).
- Past Employment Verification.
- Education Verification.
- Pre-employment drug test at County designated test location.
- E-Verify Eligibility to Work in United States.
- 90-Day Introductory Period.
