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Form of workJoin a team of dedicated professionals in the Polk County Clerk of Courts office. The Clerk's office has been recognized as a Best Places to Work-an award given by CareerSource Polk that is based on employee surveys and an evaluation by judges. The Clerk of Courts provides a very rich benefit plan which includes membership in the Florida Retirement System, health insurance, an employee wellness center, and an employee gym.
There's also a paid time off plan in which one can accrue twenty-two days of leave time in the first year of employment. Essential Attributes: The Mission of the Clerk of Courts has a high degree of public accountability, regular attendance and punctuality is an essential function of this position. Support and comply with the Mission Statement and Code of Conduct of the Clerk of Courts.
Maintain a high standard relating to professional conduct and behavior. Work cooperatively with other employees of the work unit and embrace a teamwork approach to completing tasks. Essential Tasks: Ability to review statute number and associated paperwork on individual filings to create new arrest and non-arrest cases, out of county arrest, transfer and summons cases for Felony and Misdemeanor, Criminal Traffic, County/Municipal Ordinances, Civil Penalty and Civil Infractions.
Accurately build and post detailed information into case management system timely. Maintain intake filing system for new cases. Assist other Intake Team members in meeting the morning deadline associated with the building and preparation of the above styled cases for daily First Appearance Hearings.
Process PTR orders, bonds and informations. Scan and index case related documents. Redaction of confidential information.
Process Grand Jury Indictments at a high level of confidentiality. Establish case file folders for capital felony cases by ensuring the file documentation is complete, labeled and in order. Maintain defendant's name and division assignment on non-arrest child abuse cases.
Set court dates and/or payment due dates and send proper notification to applicable parties. Data entry and timely issuance of summons including preparation of cover letter and mailing when applicable. Index documents that are filed through the e-portal from assigned queues.
Research records in CCIS and DAVID to accurately process case filings including the preparation of immobilization orders. Printing of driver's license and tag printouts for Felony cases. Perform record searches and co-defendant searches, adding each defendant's criminal history and cases, and assigning to one of the felony divisions, along with a capital murder judge.
Answer telephone calls from internal and external agencies in a professional and courteous manner by providing accurate procedural information as outlined in department guidelines. Being able to work in a constant state of alertness and safe manner. Multi-task and perform other related work as required.
All other duties as assigned. Minimum Skills/Qualifications: Graduate of an accredited high school or possess an acceptable equivalency diploma. responsibilities may be considered in lieu of minimum educational requirements.
Technically proficient in computer and technical skills required to perform this position. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write correspondence.
Ability to speak effectively to customers or employees of organization. Bilingual skills are encouraged. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to work cooperatively as a team member with other employees.
Ability to communicate well with people from varied backgrounds. Ability to research resource materials. Ability to organize, prioritize and manage work to meet necessary time requirements and workload.
Ability to accurately type 35 WPM. Ability to maintain attention to detail and to remain calm in an anxious, intense environment. Ability to operate a PC and/or mainframe-based systems.
Ability to cover work of other employees to ensure that deadlines are met. Ability to remain flexible as conditions change and continue effective performance in the face of additional challenges. Knowledge of Florida statutes.
This position requires a six-month training period for new employees. External candidates will be subject to an NCIC background check, drug screen and physical exam Physical Requirements: Applicant must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated above. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; and talk or hear. The employee is frequently required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust to focus. The noise level in the work environment is usually moderate.
M/F/V/D Hiring rate: $15.00 Monday - Friday; 8am - 5pm Click here for Veteran Preference This is a non-management position This is a full time position
