Ap Support Specialist 1

Salary : $1,520.00 Biweekly
Location : Fort Myers, FL
Job Type: Full-Time
Job Number: 00902
Department: Finance Department
Division: Accounts Payable
Opening Date: 12/28/2023
Overview
The Accounts Payable Office handles the payment of the vendors for the County, Port Authority, Court Administration (County funded portion), and the Clerk. They are responsible for: pre-auditing all payment requests made by vendors providing goods and services to the agencies, paying vendor and contract invoices, tracking payments according to the agency's contracts, withholding and balancing contract retainage, reconciling monthly vendor statements to invoices paid. Invoices are monitored for accuracy and compliance with vendor quotes and contracts, County ordinances and Administrative Codes, Florida statutes, and Federal law. They also handle the various financial and tax reporting required by Federal and State law related to vendor/contractor payments, which includes 1099 reporting to the IRS.
Why work for us? The Clerk's office encourages a positive work-life balance and offers a competitive benefits packageincluding:

• Superior health care plans with low premiums
• Competitive retirement and pension plans - Florida Retirement System and 457 deferred compensation options
• Generous paid time off, paid holidays, birthday leave, and volunteer time
• Our Wellness Program gives employees incentives, tools, social support, and strategies to adopt and maintain ahealthy lifestyle
• We are a qualifying employer for
• Public Service Loan Forgiveness Program
• Our office values a work-life balance. Enjoy your nights and weekends with friends and family!

At the Clerk's Office you can:

• Work with a purpose
• Give back to the community
• Be part of a team
• Pursue career advancement opportunities
• Reach your professional and personal goals

Position Function and Duties
The Accounts Payable Support Specialist position is responsible for performing specialized support functions for the Accounts Payable office.
Position Duties Include:

• Maintain accurate knowledge of the functions of all offices, departments, and divisions of the Lee County Clerk of Court ("Clerk's Office"), the Lee County Board of County Commissioners ("the County"), and the Lee County Port Authority ("the Port"), herein collectively referred to as the entities.
• Know and understand lifecycle of incoming documents from the entities' vendors.
• Run weekly reports used to manage vendor payments.
• Import daily interface batches from the entities.
• Accurately keypunch vendor invoice information into our accounting financial software.
• Reconcile monthly vendor statements
• Keep current with and knowledgeable of applicable Federal, State, and Local laws, rules, regulations, and policies.
• Handle returned checks.
• Perform with consistent accuracy and timeliness.
• Other duties and/or special projects as assigned.

For a complete job description, click
Qualifications
Education, Experience & Certification(s)

• High School diploma or equivalent
• Two years of accounting or bookkeeping experience required using current industry accounting software. JD Edwards preferred
• Two years clerical experience required
• Two years of customer service experience required

Knowledge, Skills & Abilities

• Accurate keyboarding, data entry and 10-key skills required
• Working knowledge of Oracle EnterpriseOne software preferred
• Basic knowledge of Microsoft Word, Excel and Outlook
• Proficiency in business English and business math required
• Excellent organizational, time and task management skills required.
• Attention to detail is required
• Ability to work in a fast paced environment with stringent time constraints
• Ability to communicate effectively, both orally and in writing
• Ability to assist and train others within knowledge areas
• Effective interpersonal skills, strong work ethic and professional demeanor are required
• Use tact in sensitive situations, maintain confidentiality of restricted files, and maintain a courteous attitude at all times
• Demonstrate proficiency with operations and general care of the PC, printers and other required office equipment
• Ability to work effectively in a group or independently
• Work is performed under minimum supervision; requires initiative and independent judgment
• Ability to work extended hours

Supplemental Information
Physical Requirements
• Office: Majority of the time is spent sitting at the computer, remainder of the time is spent assisting in other functions
• Work from Home (if applicable): Majority of the time is spent sitting at the computer
• This position requires clear verbal interaction with employees, the public and agencies
• This position may require bending and reaching
• May be required to travel outside of Lee County to perform position and/or specific duties
• This position may require going to other departments and/or offices on different floors and/or buildings throughout the day
• This position may require occasional travel to other sites to review products, or attend meetings, seminars or classes
• Ability to use standard office equipment
• Ability to lift up to 30 pounds
Note: Vacancy postings may be closed at any time based on business needs. Applicants who have applied will be notified.
For details on available benefits,
01
Do you have 2 or more years of clerical experience?

• Yes
• No

02
If you answered "yes" to the above question, indicate number of years and identify the company/agency/organization, listed in your work history above, where you gained the experience described. Note: Entering "N/A or "See Resume/Application" does not qualify as an acceptable response.
03
Do you have 2 or more years of customer service experience?

• Yes
• No

04
If you answered "yes" to the above question, indicate number of years and identify the company/agency/organization, listed in your work history above, where you gained the experience described. Note: Entering "N/A or "See Resume/Application" does not qualify as an acceptable response.
Required Question