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SalaryWinnCompanies is looking for a detail-oriented and motivated Contracts Coordinator to join our military housing corporate team. In this role, you will provide assistance to ensure contracts are complete and contract requirements are met.
Please note that the pay range for this position is $23.42 to $28.56 per hour, depending on experience. Additionally, this is a remote-eligible role, which will follow a regular Monday through Friday, 8:00AM to 5:00PM schedule.
Applications will be accepted until midnight on February 6th, 2024.
Responsibilities
- Ensure contracts are complete and organized, and ensure contract requirements are met, including insurance requirements and installation access for subcontractors.
- Exercise contract amendments and execute modifications to contract in timely basis).
- Facilitate contract bids and awards process.
- Support maintenance personnel, sub-contractors, and other parties by providing information and assistance and recruiting new vendors.
- Conduct training internally to all parties on processes and changes as necessary.
- Generate routine and as needed reports. Collect and present data and information in an accurately, timely, and professional manner.
- Execute various projects, including capturing the right data, formulating spreadsheets and providing accurate data in a timely manner. Gather and provide facts and figures to government and contract personnel as requested.
- May maintain Consolidated Insurance Program (CIP) - general liability, worker's compensation, employer's liability, and liability coverage for subcontractors while performing onsite work (includes management of enrollment process, monthly reporting, coordination of safety meetings, and dissemination of safety topics for discussion).
- May develop scope of work in coordination with the Director of Maintenance, Director of Property Management, and other managers.
- May process insurance claims for property damages and follow-up with claims until closed and payment received (if applicable).
Requirements
- High school diploma or GED equivalent.
- 1-3 years of direct contract management experience.
- Proficiency in all Microsoft Office applications.
- Advanced skills in Microsoft Excel.
- Outstanding verbal and written communication skills.
- Superb attention to detail.
- Ability to meet deadlines and plan, organize, and prioritize work.
- Ability to use sound judgment to make decisions and solve problems.
- Ability to manage multiple assignments and tasks and work under pressure.
Preferred Qualifications
- Experience creating scopes of work for residential property management contracts, specifically for maintenance vendors.
- Experience using software systems, such as RealPage and Bid Express.
- Familiarity with vendor screening and compliance for licenses and certifications, insurance, business ratings, and OSHA compliance.
- Proficiency in all Microsoft Office applications.
- Advanced skills in Microsoft Excel with the ability to create pivot tables and v-look ups.
Our Benefits:
Full-time US employees are eligible to participate in the following benefits:
- Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
- 401(k) plan options with a company match
- Various Comprehensive Medical, Dental, & Vision plan options
- Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
- Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
- Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
- Tuition Reimbursement program and continuous training and development opportunities
- Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
- Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
- Flexible and/or Hybrid schedules are available for certain roles
- Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
- To learn more, visit winnbenefits.com
Why WinnCompanies?
A job you can be proud of: WinnCompanies is a nationally recognized leader in apartment community management and development. Our team members are committed to helping people in the communities we serve and making a positive difference in their lives.
A job that challenges you: Our employees are responsible for our growth and success, and we challenge our team members to always be their best in our fast-paced, dynamic and rewarding workplace.
A job you can learn from: We offer multi-faceted leadership and learning opportunities to support our team members’ career growth and professional development.
A team that cares: We value teamwork, innovation, diversity and mutual respect. Through our recognition and rewards programs, we’re committed to celebrating and uplifting our team members.
About Us:
WinnCompanies is a mission-driven, national business focused on building and operating top quality affordable housing communities for individuals and families of all incomes, including members of the U.S. Armed Forces and their families. Our people are the source of our success – 4,000 team members working together to create the best possible living communities in 24 states, Washington, D.C., and Puerto Rico.
Whether your skills are in operations, maintenance, leasing, compliance, marketing, IT, HR, accounting or finance, there’s a role for you at WinnCompanies. Your passion for excellence can help us make a positive impact in the lives of real people every day.
If you are a California Resident, please see our Notice of Collection here.
Current Winn employees should apply through this internal link.
