Contract Coordinator

Salary : $64,097.02 - $96,145.66 Annually
Location : 78216, TX
Job Type: 4A Full-Time
Job Number: 2024-00967
Department: Aviation
Opening Date: 02/28/2024
Closing Date: 4/14/2024 11:59 PM Central
Grant Funded: No
FLSA Status: Exempt
Job Summary
Under general direction, is responsible for coordinating and conducting contract initiation, monitoring or compliance activities, in accordance with the City's contracting policies and procedures. Working conditions are primarily in an office environment. May exercise supervision over assigned staff.
Work Location
San Antonio International Airport, 10100 Reunion Place, Suite 300, San Antonio, TX 78216
Work Hours
7:45 a.m. - 4:30 p.m., Monday - Friday
Essential Job Functions

• Implements the practices and procedures established for contract initiation, monitoring, or compliance.
• Performs initiation, monitoring, or compliance activities for City contracts.
• Prepares detailed written reports and presentations regarding contracting projects.
• Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFP's).
• Provides technical assistance and direction regarding contract compliance.
• Provides staff support as required for special projects.
• Performs related duties and responsibilities as required.
• Provides direction to staff regarding improvements to contracting procedures.
• Supervises staff and gives direction regarding contract compliance issues and related matters.
• Oversees all negotiations, terminations, and renegotiations of contracts.
• Approves or rejects requests for deviations from contract specifications and delivery schedules.
• Develops contract compliance work plans and objectives.
• Conducts presentations regarding contracting projects.
• Performs related duties and responsibilities as required.

Job Requirements

• Bachelor's Degree from an accredited college or university.
• Three (3) years increasingly responsible experience in contract management, preparation or compliance.
• Must successfully pass all background investigations conducted by Aviation.
• Must maintain federally mandated security clearance required to work at an airport at all times.
• Must pass a Transportation Security Administration (TSA) Security Threat Assessment upon employment.

Preferred Qualifications

• Experience in the Aviation Industry.
• Experience in contract management standards, planning, solicitation processes, and contract monitoring and compliance practices.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures, regulations, advisor circulars pertaining to contracts.
• Experience with SAP.
• Construction contract administration.

Applicant Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.
• Ability to operate a computer keyboard and other basic office equipment.
• Skill in utilizing a personal computer and associated software programs.
• Ability to understand contract management data, documents, and reports.
• Ability to understand and interpret financial and cost accounting data.
• Ability to work independently and perform contract services projects from inception to completion.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
• Ability to maintain confidentiality of information.
• Ability to perform all the intellectual and analytical requirements of the position, including decision-making.

Benefits Information
The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.
For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:
Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information
The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.
If you require assistance at any stage of the application process due to a disability, please contact the so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.
01
Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02
Are you a veteran or active member of the armed forces?

• Yes
• No

03
Are you a San Antonio Ready to Work Program (SAR2W) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

04
What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associate's Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelor's Degree from an accredited college or university
• Master's Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05
How many years of experience do you have in contract management, preparation or compliance?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years
• 12 years
• 13 years
• 14 years
• 15 years +

06
Do you have a valid Driver's License?

• Yes
• No

07
How many years of grant contracts management experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years +

08
How many years of experience do you have in grant applications, contract negotiation, execution, and monitoring?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

09
How many years of grant contracts management experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

10
How many years of experience do you have with process improvements and/or process mapping?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years +

11
How many contracts have you managed at one time?
12
Please rate your level of expertise with SAP.

• None
• Limited Experience
• Intermediate Experience (requires little or no assistance)
• Advanced Experience (subject matter expert - able to teach others)

13
Select any of the following contract compliance rules, regulations and laws you have knowledge of:

• Federal
• State
• Local laws
• Ordinances
• Policies
• Procedures
• Regulations
• Advisory circulars pertaining to contracts
• None of the above

14
Describe your experience with monitoring for compliance at the federal, state, or local level. If you do not have related experience, enter "n/a".
15
Please describe your experience with process improvements and/or process mapping. Give an example of a process you monitored, evaluated, and improved. If you do not have any, respond "n/a".
16
Describe the steps you would take to verify and document that requirements of a contract are being followed. What would you do if you found an area of non-compliance? If you do not have any, respond "n/a".
17
Describe a time when you had to track and monitor expenditures of a contract (or project) to ensure compliance with the agreed upon terms. What tools/systems did you use? What obstacles did you face? How did you overcome them? If you do not have any, respond "n/a".
18
I acknowledge that I must maintain federally mandated security clearance required to work at an airport at all times.

• I acknowledge

19
I acknowledge that I must pass a Transportation Security Administration (TSA) Security Threat Assessment and a Criminal History Records Check upon employment. I further understand that if the Department receives any negative information on my background that prohibits me from meeting requirements for the position, my employment will be terminated and I will be compensated for the hours worked.

• I acknowledge

Required Question