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This position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, headquartered in Rockville, Maryland.
Note: This vacancy will be filled through OPM's Direct Hire Authority. Veterans' Preference and traditional rating and ranking of applicants do not apply to positions filled under this announcement. Please click here for more information on OPM's Authorization of Direct Hire authority".
This job is open to
Videos
Duties
WHAT YOU'LL BE DOING DAY TO DAY
As a Contract Specialist, you will use your knowledge of and experience to optimize business results and customer experience by:
GS-09:
GS-11:
GS-12:
Requirements
Conditions of Employment
Qualifications
WHAT WE ARE LOOKING FOR
BASIC REQUIREMENT FOR CONTRACTING SERIES, 1102:
OR
Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.
GS-09 Minimum Qualifications: Applicants must also meet the specialized experience and/or education requirement for the GS-09 grade. You may qualify based on your experience and/or education described below for the GS-09 Contract Specialist position:
GS-11 Minimum Qualifications: Applicants must also meet the specialized experience and/or education requirement for the GS-11 grade. You may qualify based on your experience and/or education described below for the GS-11 Contract Specialist position:
GS-12 Minimum Qualifications: Applicants must also meet the specialized experience requirement for the GS-12 grade. You may qualify based on your experience described below for the GS-12 Contract Specialist position:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: 1) Gathering and analyzing information to draw conclusions about price/cost information; AND 2) Providing business-related advice, guidance or direction through communication; AND 3) Conducting negotiations on pricing, performance, compliance, or technical terms.
Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
OPM Qualification General Policies Website
Education
Transcripts: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Transcripts must depict the name of the college to determine accreditation, and your name must also be displayed on the transcripts. If qualifying based on a degree, or for positions requiring a degree, the transcript must show the date the degree was conferred. If selected, you must provide official transcripts. Transcripts should state degree conferred and have a date. Undergraduate transcripts are required to meet the basic requirement for this position; please submit all transcripts. Copies of Official Transcripts are accepted and are the best way to ensure your education is interpreted correctly in accordance with OPM qualification standards, but unofficial transcripts are accepted if they contain all the required information. If credit for a course is being questioned by the HR Professional performing qualifications, it is your responsibility to provide supporting descriptive information (course syllabus/descriptions) in your application package.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Graduate Education: To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must...
This position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, headquartered in Rockville, Maryland.
Note: This vacancy will be filled through OPM's Direct Hire Authority. Veterans' Preference and traditional rating and ranking of applicants do not apply to positions filled under this announcement. Please click here for more information on OPM's Authorization of Direct Hire authority".
This job is open to
- Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee. - The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Videos
Duties
WHAT YOU'LL BE DOING DAY TO DAY
As a Contract Specialist, you will use your knowledge of and experience to optimize business results and customer experience by:
GS-09:
- Receives and analyzes requests for contracts for completeness, adequacy of scope of work, availability of funds, compliance with laws, regulations, and policies.
- Compiles bidders' list from qualified bidders' applications, knowledge of suppliers, contacts with trade associations, Small Business Administration, or other sources.
- Prepares and issues solicitation documents.
- Performs analysis of bids or proposals received.
- Drafts final contract including specifications, packing and shipping requirements, inspection instruction, and all other special and standard clauses that are applicable to the procurement.
GS-11:
- Prepares solicitation documents which incorporate required Federal Acquisition Regulations (FAR) and HHS policies and provisions
- Plans and conducts negotiations on price, technical requirements, and terms/conditions of the contract.
- Establishes the competitive range for contract proposals based on price and technical factors.
- Monitors contractor performance in relation to the completion schedule required by the contract, ensuring timely submission of technical progress reports, making periodic visits to the contract's facility or work site.
- Prepares close-out documents to close contracts which encompass review of the Contracting Officer's Technical Representative (COTR) certification, field and desk audit reports to resolve all findings, disposition of government property, and verification that the contractor's closing documents are complete and in agreement with the terms and conditions set forth in the contract.
GS-12:
- Develops strategic plans in conjunction with program officials and Contracting Officer's Technical Representatives (COTRs) to define requirements, establish acquisition plans, and to give advice and recommendations on data that should be included in the procurement request.
- Analyzes the requirements and recommends the acquisition method most appropriate to meet the program objectives and policy/regulatory requirements.
- Prepares complex solicitation documents which incorporate required Federal Acquisition Regulations (FAR) and HHS policies and provisions.
- Performs cost/price analysis, including analysis of cost breakdowns to determine reasonableness and conformance to applicable regulations, directives and policies.
- Negotiates and prepares documents for contract modifications.
Requirements
Conditions of Employment
- U.S. Citizenship required
- Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
- Suitable for federal employment
- Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
- Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
- All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
- All qualification requirements must be met by the closing date of the announcement.
- Financial disclosure statement may be required.
- Probationary (or trial) period may be required.
Qualifications
WHAT WE ARE LOOKING FOR
BASIC REQUIREMENT FOR CONTRACTING SERIES, 1102:
- A 4-year course of study leading to a bachelor's degree with a major in any field;
OR
- At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative-methods, or organization and management.
Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.
GS-09 Minimum Qualifications: Applicants must also meet the specialized experience and/or education requirement for the GS-09 grade. You may qualify based on your experience and/or education described below for the GS-09 Contract Specialist position:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: (1) Reviewing requisitions for supplies or services to determine that proper specifications or purchase descriptions are included in solicitation documents; (2) Evaluating bids or proposals for supplies or services to ensure compliance with specifications or purchase descriptions; and (3) Evaluating the prior contract performance of potential suppliers to determine their financial responsibility.
OR, - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B or JD. in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. OR,
- Combination: Applicants may combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate education that equates to 100% of the requirements for the GS-9 (only graduate education in excess of 1 year, 18 semester hours, can be used towards crediting a combination of education and experience).
GS-11 Minimum Qualifications: Applicants must also meet the specialized experience and/or education requirement for the GS-11 grade. You may qualify based on your experience and/or education described below for the GS-11 Contract Specialist position:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-09) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: 1) Preparing acquisition documents and/or reports (examples: solicitations/contracts, market research, justifications & determinations, audit reports, negotiation objectives, or award documents); AND 2) Reviewing acquisition documents to ensure adherence to terms and conditions or regulations.
- OR,
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. OR,
- Combination: Applicants may combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate education that equates to 100% of the requirements for the GS-11 (only graduate education in excess of 2 years, 36 semester hours, can be used towards crediting a combination of education and experience).
GS-12 Minimum Qualifications: Applicants must also meet the specialized experience requirement for the GS-12 grade. You may qualify based on your experience described below for the GS-12 Contract Specialist position:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience includes experience with: 1) Gathering and analyzing information to draw conclusions about price/cost information; AND 2) Providing business-related advice, guidance or direction through communication; AND 3) Conducting negotiations on pricing, performance, compliance, or technical terms.
Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
OPM Qualification General Policies Website
Education
Transcripts: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Transcripts must depict the name of the college to determine accreditation, and your name must also be displayed on the transcripts. If qualifying based on a degree, or for positions requiring a degree, the transcript must show the date the degree was conferred. If selected, you must provide official transcripts. Transcripts should state degree conferred and have a date. Undergraduate transcripts are required to meet the basic requirement for this position; please submit all transcripts. Copies of Official Transcripts are accepted and are the best way to ensure your education is interpreted correctly in accordance with OPM qualification standards, but unofficial transcripts are accepted if they contain all the required information. If credit for a course is being questioned by the HR Professional performing qualifications, it is your responsibility to provide supporting descriptive information (course syllabus/descriptions) in your application package.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Graduate Education: To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must...
