City Clerk Support Specialist

Salary : $40,643.27 - $65,012.57 Annually
Location : FL 33410, FL
Job Type: Regular Full-Time
Job Number: 24-200552
Department: CITY CLERK
Opening Date: 11/29/2023
Closing Date: Continuous
Do you want to be a part of the team that makes the City of Palm Beach Gardens the signature place to live, learn, work and play? We provide world class services, parks, community centers, athletic fields, golf, tennis and pickleball, and public safety. This can only happen when the best, brightest, talented, and committed individuals work for our City. We encourage like-minded individuals to apply to join our culture of excellence as part of our team! Come join our family!
Summary
Under direct supervision, performs a variety of routine clerical and customer service work requiring frequent interaction with Elected Officials, management, staff and the general public; requiring the ability to communicate in a professional, tactful and courteous manner.
Essential Function Duties and Responsibilities

• Provide courteous, efficient customer service
• Performs routine clerical functions
• Answers incoming calls and routes callers or provides information, as required
• Update of Council photos throughout all city building as required
• Order nameplates from the sign shop for the dais as needed
• Process citywide mail
• Handles packages for all city departments and notifies departments of receipt
• Assist with the ordering of food and set up for City Council workshops when directed.
• Assists with the procurement for the department
• Provide telephone coverage for the Planning & Zoning, Legal, Administration Departments, as required
• Prepares correspondence, reports, memoranda, and other material requiring judgement
• Assists with municipal elections
• Scans, verifies, stores and retrieves records and files
• Performs data entry
• Assist with Lobbyist Registration
• Maintain the neat appearance of the City Hall lobby, conference rooms and Council Chambers, daily
• Maintain organization and inventory of departmental supplies
• Keep inventory current for city wide used mail supplies i.e. FedEx envelopes, United States Postal Service Priority Mail, Return Receipt cards, etc.
• Update Human Resources job posting "Read Copy" for the front lobby
• Assists staff with research and compiling information
• Responsible for inventory and distribution of all City Flags
• Serve as backup for the city wide HOA/POA database
• Serve as backup for proclamations for City Council agendas
• Serve as backup for scheduling appointments and travel plans
• Serve as backup to post notices of public meetings for the City Hall notice board
• Provide coverage for administrative staff, in their absence
• Performs any other related duties assigned

PERIPHERAL DUTIES:

• Serves as a member of various committees, as assigned
• Operates a vehicle, on occasion

Minimum Qualifications

• High School diploma or equivalent, and
• At least 1 year of clerical experience, or
• Any related combination of education, training and experience

Special Qualifications/Preferences
Valid State.of Florida driver's license with a good driving record
Eligibility:Coverage in the City's group insurance plans begins the first of the month following thirty (30) days of employment.
Health Insurance:Choice of three (3) plans provided through Florida Blue. Employee contributions are required toward the cost of this insurance on a bi-weekly basis as follows
TIERHMOPPOHDHP Employee Only $0 $0 $0 Family $58.00 $110.00 $30.00
On-Site Employee Health and Wellness Center:Available for use by employees, spouses and dependents enrolled on the City's Health Plan. No-copays for doctor's visits, labs, physicals, or prescription drugs dispensed at the Center
Dental Insurance:PPO plan offered through Humana, provided at no cost
Life Insurance:Two (2) times annual salary up to a maximum of $100,000 provided at no cost
Short Term Disability:Non-probationary employees eligible for 60% of salary up to 26 weeks, provided at no cost.
Long Term Disability:60% of salary up to $5,000 monthly, provided at no cost
Employee Assistance Program: Six (6) visits per calendar year, per issue, provided at no cost.
Wellness Program: Voluntary wellness initiatives that promote and reward health awareness.
Pension Plan:Provided through the Florida Retirement System (FRS). Choice between the Investment Plan with a one (1) year vesting schedule, and the Pension Plan with an eight (8) year vesting schedule. Mandatory 3% pre-tax contribution.
Holidays:Eleven (11) days per calendar year. One (1) Floating Holiday per calendar year.
Personal Leave:Sixteen (16) hours accrued monthly used for vacation, illness, or personal time away from work Personal Leave is tiered based on years of service and increases overtime.
Optional Voluntary Benefits:Vision Care Insurance Plan, Supplemental Life Insurance, Flexible Spending Accounts, AFLAC Group Policies, 457 Deferred Comp Plan, Roth IRA, Recreation Program Discounts, Day Care Discounts, Free EV Charging Station, Flexible Schedules, Public Service Loan Forgiveness (PSLF) eligible employer under the U.S. Department of Education's PSLF Program.
01
The City of Palm Beach Gardens requires that you list your most recent 10 years of work experience if applicable. Work experience as listed in your resume, will not be an acceptable form of submission. You must use the work experience fields provided in order for your application to be complete.

• Yes I have included the most recent 10 years of work experience if applicable.

Required Question