Address
Form of workSalary: $26.34 Hourly
Location : Juneau
Job Type: Part-Time
Job Number: 202400347
Department: Administration
Division: Clerk's Office
Opening Date: 04/26/2024
Closing Date: 5/10/2024 4:30 PM Alaska
Position Number: 102014
Bargaining Unit: Unrepresented
Pay Range: 13
Hours Per Week: 20
Telework Availability: A hybrid (i.e., 3 days in office/2 days working from home) arrangement may be available once eligibility criteria is met.
Description
*Previous applicants will be considered, need not to reapply*
The CBJ Municipal Clerk's staff is dedicated to providing Public Service to ALL in all we do. Among a myriad of statutory duties, Clerk staff serves at the front lines of democracy in action, supporting the work of the Assembly, its committees, boards, and commissions.
WHO WE ARE LOOKING FOR
We are looking for a dependable, tech-savvy person, to provide part-time Meeting Clerk/Technical Support running and troubleshooting all aspects of public meeting A/V systems during meetings of the Assembly, Assembly Standing Committees, and other boards and commissions. During non-meeting hours, the person will produce meeting minutes so good listening, comprehension, and writing skills are required.
THE BENEFITS OF JOINING OUR TEAM
Working in this position will provide a great opportunity to learn about CBJ as an organization and the Municipal Clerk's Division in particular. CBJ employees receive a competitive salary package that includes the opportunity for regular pay increases, 12 paid holidays a year, an excellent health insurance program that includes medical, dental, vision and orthodontia care options, paid leave and retirement credit through PERS (Public Employees' Retirement System). We value the health and well-being of our employees and offers a robust wellness program that includes discounts to CBJ recreational centers and local fitness programs, free bi-annual health screenings, free flu shots, free classes, challenges and webinars on healthy living to assist you with achieving work/life balance. CBJ recently enacted a generous paid parental leave policy and a dependent care stipend after service requirements are met.
WORKING HOURS AND LOCATION
Most meetings are during the evening hours, with some occurring during regular business hours. During non-meeting times, work hours and location will be flexible, subject to negotiation. This work includes tasks such as producing meeting minutes as well as performing other Clerk-related duties as assigned.
Typical Responsibilities
DESCRIPTION OF WHAT YOU WILL BE DOING
Primary Duty - Providing in-person meeting Technical Support during public meetings:
In this position, you will attend meetings in-person and ensure that all Assembly, Assembly Standing Committee and Planning Commission meetings are recorded, and broadcast if required. This position verifies that equipment for the meeting is functioning properly, including but not limited to the computer hardware and software systems, audio/visual systems, microphones, speakers, and any other AV needs. This position will troubleshoot malfunctioning equipment, sometimes under time pressure. Other meeting-related duties may include providing staff support to Assembly and board members as well as the public and the administration during the conduct of those meetings. This position will also be the primary individual tasked with assisting and training other CBJ staff on the use and maintenance of the A/V systems in the Assembly Chambers and other public meeting spaces controlled by the Municipal Clerk's office.
Secondary Duties - Minutes Clerk, Records Management, and Election Support:
You will be assigned to assist in the creation, preparation, publication, and archiving of meeting agendas, minutes, packets, and legislation as well as audio/visual recordings for certain meetings of the Assembly and its subcommittees. Other duties will include assisting Clerk staff in fulfilling Records Management tasks and conducting municipal elections.
Minimum Qualifications
Experience: Comfortable working with technology. Familiarity or understanding of Microsoft operating environments, Microsoft Office suite of tools, desktop computing systems and mobile technologies.
Other: Must have a basic familiarity with Microsoft operating systems and/or Microsoft
Office software.
Must be 18 years or older.
Must have a Valid Driver's License.
Supplemental Information
ADDITIONAL REQUIRED INFORMATION
HIRING MANAGER CONTACT INFO
Hiring Manager: Beth McEwen, Municipal Clerk
Phone Number: 907-586-5278
Email:
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.
For applicant password assistance, please visit:
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits
For more information on health, retirement and optional benefits for eligible employees visit:
Paid Leave and Holidays
Twelve paid holidays a year Six weeks Paid Parental Leave (to eligible employees)
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
For more information on the Employee Wellness Program visit .
Additional Perks
01
Are you available to work a flexible schedule that includes primarily nights, some daytime hours, weekends, holidays, and varying shifts?
02
This position may require work outside of the normal bus route times and service areas. Can you reliably get to and from work?
03
Are you currently a registered Juneau voter?
04
If you answered no to #3 above, are you eligible to become a registered Juneau voter 30 days after appointment?
Required Question
Location : Juneau
Job Type: Part-Time
Job Number: 202400347
Department: Administration
Division: Clerk's Office
Opening Date: 04/26/2024
Closing Date: 5/10/2024 4:30 PM Alaska
Position Number: 102014
Bargaining Unit: Unrepresented
Pay Range: 13
Hours Per Week: 20
Telework Availability: A hybrid (i.e., 3 days in office/2 days working from home) arrangement may be available once eligibility criteria is met.
Description
*Previous applicants will be considered, need not to reapply*
The CBJ Municipal Clerk's staff is dedicated to providing Public Service to ALL in all we do. Among a myriad of statutory duties, Clerk staff serves at the front lines of democracy in action, supporting the work of the Assembly, its committees, boards, and commissions.
WHO WE ARE LOOKING FOR
We are looking for a dependable, tech-savvy person, to provide part-time Meeting Clerk/Technical Support running and troubleshooting all aspects of public meeting A/V systems during meetings of the Assembly, Assembly Standing Committees, and other boards and commissions. During non-meeting hours, the person will produce meeting minutes so good listening, comprehension, and writing skills are required.
THE BENEFITS OF JOINING OUR TEAM
Working in this position will provide a great opportunity to learn about CBJ as an organization and the Municipal Clerk's Division in particular. CBJ employees receive a competitive salary package that includes the opportunity for regular pay increases, 12 paid holidays a year, an excellent health insurance program that includes medical, dental, vision and orthodontia care options, paid leave and retirement credit through PERS (Public Employees' Retirement System). We value the health and well-being of our employees and offers a robust wellness program that includes discounts to CBJ recreational centers and local fitness programs, free bi-annual health screenings, free flu shots, free classes, challenges and webinars on healthy living to assist you with achieving work/life balance. CBJ recently enacted a generous paid parental leave policy and a dependent care stipend after service requirements are met.
WORKING HOURS AND LOCATION
Most meetings are during the evening hours, with some occurring during regular business hours. During non-meeting times, work hours and location will be flexible, subject to negotiation. This work includes tasks such as producing meeting minutes as well as performing other Clerk-related duties as assigned.
Typical Responsibilities
DESCRIPTION OF WHAT YOU WILL BE DOING
Primary Duty - Providing in-person meeting Technical Support during public meetings:
In this position, you will attend meetings in-person and ensure that all Assembly, Assembly Standing Committee and Planning Commission meetings are recorded, and broadcast if required. This position verifies that equipment for the meeting is functioning properly, including but not limited to the computer hardware and software systems, audio/visual systems, microphones, speakers, and any other AV needs. This position will troubleshoot malfunctioning equipment, sometimes under time pressure. Other meeting-related duties may include providing staff support to Assembly and board members as well as the public and the administration during the conduct of those meetings. This position will also be the primary individual tasked with assisting and training other CBJ staff on the use and maintenance of the A/V systems in the Assembly Chambers and other public meeting spaces controlled by the Municipal Clerk's office.
Secondary Duties - Minutes Clerk, Records Management, and Election Support:
You will be assigned to assist in the creation, preparation, publication, and archiving of meeting agendas, minutes, packets, and legislation as well as audio/visual recordings for certain meetings of the Assembly and its subcommittees. Other duties will include assisting Clerk staff in fulfilling Records Management tasks and conducting municipal elections.
Minimum Qualifications
Experience: Comfortable working with technology. Familiarity or understanding of Microsoft operating environments, Microsoft Office suite of tools, desktop computing systems and mobile technologies.
Other: Must have a basic familiarity with Microsoft operating systems and/or Microsoft
Office software.
Must be 18 years or older.
Must have a Valid Driver's License.
Supplemental Information
ADDITIONAL REQUIRED INFORMATION
- Alaska Driver's License (or obtain one within 30 days of employment)
- Upon employment, must be a registered Juneau voter or eligible to become a registered Juneau voter 30 days after appointment and must become an Alaska Voter Registrar and Alaska Notary Public.
- Due to the role in providing election support, this position requires certification that the applicant has not been convicted of a felony involving moral turpitude, or having been so convicted, has been unconditionally discharged from incarceration, probation, and/or parole.
HIRING MANAGER CONTACT INFO
Hiring Manager: Beth McEwen, Municipal Clerk
Phone Number: 907-586-5278
Email:
Please read the below information carefully to ensure your application submission meets all submittal requirements.
Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.
Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.
If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Application Assistance
For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.
For applicant password assistance, please visit:
EEO Statement
The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits
The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.
Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- No cost employee only plan available
- Employer paid Basic Life insurance--$5,000 for employee, spouse & dependents
- Additional optional coverage available
- Travel protection & financial services offered as part of the Life Insurance coverage
- Optional group-based insurance premiums for
- Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
- Short-term Disability
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity Insurance
- Pet Insurance
- Employer fully funded Dependent Care Flex plan at open enrollment after 1 year of employment
Retirement Benefits
- Membership in the Public Employees Retirement System (PERS)
- Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
- Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
- Employer match available for participating PERS Tier IV employees
- Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options
For more information on health, retirement and optional benefits for eligible employees visit:
Paid Leave and Holidays
- Personal leave with an accrual rate increase based on time served
- 21 days of PL within first year of employment
- Personal leave includes Sick leave
Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:
- An opportunity to earn a health insurance premium discount of $1300 per year
- An Employee Assistance Program
- Wellness Pass Discounts to local and CBJ recreation facilities
- Health related webinars
- Office Ergonomic Assessments
For more information on the Employee Wellness Program visit .
Additional Perks
- Public Service Loan Forgiveness eligible employer
- Parking passes or bus passes provided for employees working in the downtown offices
01
Are you available to work a flexible schedule that includes primarily nights, some daytime hours, weekends, holidays, and varying shifts?
- Yes
- No
02
This position may require work outside of the normal bus route times and service areas. Can you reliably get to and from work?
- Yes
- No
03
Are you currently a registered Juneau voter?
- Yes
- No
04
If you answered no to #3 above, are you eligible to become a registered Juneau voter 30 days after appointment?
- Yes
- No
Required Question
