City Clerk

Department: City Administration

Position Title: City Clerk

Location: Solomon, KS

Reports To: Mayor & City Council

Position Summary

The City Clerk plays a critical role in administering city-wide administrative and financial duties.

This includes maintaining official city records and documents, assisting citizens, overseeing

accounting records, and ensuring compliance with city policies, procedures, and applicable laws.

The position demands excellent communication, organizational, and public relations skills.

Key Responsibilities

City Administration:

Maintain control over all municipal, fiscal, and legal records.

Administer oaths and maintain the city's corporate seal.

Provide citizen assistance, addressing inquiries, concerns, and complaints promptly.

Furnish information to the public under the Kansas Open Records Act.

Oversee departmental resources and reporting, including financial reports and regular

communication with city departments and committees.

Ensure compliance with state and federal floodplain regulations.

Organize city presentations and events.

City Council Administration:

Prepare and maintain City Council agendas, minutes, and records in compliance with the Kansas

Open Meetings Act.

Conduct research and prepare reports for City Council consideration.

City Finances:

Maintain a day-to-day review of the city’s financial position.

Supervise the maintenance of city accounting records.

Process city revenues, special assessment rolls, expenditures, and related reports.

Assist in budget preparation and oversee the annual audit.

Prepare city payroll and act as the benefits coordinator and designated agent for KPERS.

City Planning, Zoning, & Code Compliance:

Issue licenses and permits.

Perform administrative tasks for the Planning & Zoning committee.

Assist with code compliance administration.

Provide information on municipal ordinances to the public.

Municipal Court:

Serve as the Municipal Court clerk, attend court sessions, prepare documents, and maintain

records as directed by the Municipal Judge.

Position Requirements

Education: A college degree in accounting, office management, or a related field is preferred. A

technical degree or relevant experience may also be considered. High school diploma or GED

required. Certified Municipal Clerk certification is preferred or a willingness to become certified.

Experience: A minimum of five years of related experience is required. Expected to acquire

necessary skills within six months to one year of employment.

Technical Skills: Proficiency in understanding and applying city laws, ordinances, and

regulations. Knowledge of accounting, payroll procedures, and office management.

Strong proficiency in the use of computers, office equipment, and mathematics. Excellent skills

in report preparation, data interpretation, problem-solving, supervision, public relations,

organization, and communication.

Problem-Solving: Ability to identify, analyze, and resolve reporting errors, personnel issues, and

citizen concerns.

Decision Making: Capable of making informed decisions regarding accounting procedures,

fiscal management, and daily work prioritization.

Supervision: Works independently but under the occasional supervision of the City Mayor.

Provides occasional supervision to office personnel.

Financial Accountability: Responsible for managing departmental resources and equipment,

participating in the budget process, and overseeing the annual financial audit.

Personal Relations: Requires daily interaction with the public, personnel, mayor, and city

council.

Physical Requirements: Typical physical activities associated with office work are required.

This job description is not exhaustive and serves as a representation of the typical elements and

criteria necessary for successfully performing the role.

Application Process:

Interested candidates should send their resumes to the City of Solomon, Attn: Brandy Gray, PO

Box 273, Solomon, KS 67480, or via email to mayor@solomon-ks.com. The position will

remain open until filled.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Education:

• High school or equivalent (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Solomon, KS 67480 (Required)

Work Location: In person