Accounts Payable Clerk

Overview

Supports the executive assistant with Accounts Payable.

Key Tasks & ResponsibilitiesEssential Functions

1. Process Mail Daily
2. Monitor e-mail for invoices
3. Maintain Vendor Master in Computer System
4. Fulfill Accounts Payable function:
   • Log AP invoices with a PO and assign a due date in Excel
   • Log and code non-PO invoices and deliver to department manager for approval
   • Enter invoices
   • Process AP checks weekly (including patient account refund checks)
   • Upload the Positive Pay file to BOKF
   • Scan all AP checks and invoices
   • Perform month-end duties
   • File paper copies of contract labor, legal, accounting, etc. invoices
5. Maintain the Month-End missing invoice log for CFO for her AP Accruals.
6. Prepare 1099NEC and 1099MISC annually.
7. Monitor invoices where sales tax was not charged (self-report tax) and log to spreadsheet "2023 Kansas Sales Tax". File monthly sales and use tax report on the 15th day of each month.
8. Issue monthly check to Surgery Partners for Management Fee and supplemental expenses (insurance, etc.).
9. Accumulate credit card receipts and reconcile credit card statements.
10. Coordinate order of blank check stock with Dianna Hall, Materials Manager (American Solutions for Business).
11. Prepare & submit unclaimed property report with State of Kansas.
12. Calculate the monthly payment is issued to the physician(s) covering call.
13. Pay and coordinate the Real Estate Taxes due on the 20th day of May and December every year.
14. Prepare and pay the bi-annual payment due to KDHE by May 31 and November 30.
15. Assist and respond to invoice request from individuals in billing.

Experience Required

High school diploma or equivalent - Associate's / Bachelor's Degree preferred. Requires 2-5 years of office management (hospital or medical office) and Accounts Payable experience.