City Administrator

Description Summary

The City Administrator is the Chief Administrative Officer of the City and exercises overall responsibility of managing and coordinating the day-to-day operation and activities of the City, generally supervising all departments of the City. In addition to the overall responsibility of budgeting, personnel operations, developing and administering policies and procedures in accordance with City ordinance, and overseeing the provision of City services. The City Administrator is appointed by the Mayor with the advice and consent of the Board of Aldermen, and is responsible to and held accountable by the Mayor and Board of Aldermen. The City Administrator’s work is performed under the general supervision of the Mayor.

Expectation of Job Duties

Administration and Operations:

• Serves as the Chief Administrative Assistant subject to the Mayor, and the Chief Administrative Officer of the City.
• Interacts with elected officials, appointed officials, staff, citizens, and others to interpret and implement policy directives.
• Engages in long-range strategic municipal planning, in coordination with the Mayor, Board of Aldermen, Appointed Officials, and staff.
• Prepares ongoing policy recommendations and measures for programs and priorities for the health, safety, or welfare of the City.
• Provide guidance and administrative support to all City Boards and Commissions.
• Provide for all laws, provisions of the ordinances and acts of the Board of Aldermen are faithfully executed.
• Attends all meetings of the Board of Aldermen and coordinates staff preparation of Board of Aldermen meeting agendas.
• Represents the City in discussions and negotiations with other governmental entities, developers, and other parties doing business with the City.
• Plan, direct, coordinate, and exercise supervision over the work of all departments, overseeing the day-to-day operations; exercises authority to investigate, examine, or inquire into the affairs or operations of any department.
• Prescribes and sets administrative policy, rules, and regulation to conduct administrative oversight of the day-to-day operations of the City.
• Attends State and regional conferences and programs, continuing educational programs, and related association memberships applicable to the office and City business.
• Serves as the City’s Public Information Officer, exercising supervision and responsibility for keeping the public informed on purposes, methods, and activities of City government.
• Serves as a liaison with regional, state, and federal government agencies, as well as community civic organizations, interacting with the local community on behalf of the City.

• Serves as the Budget Officer of the City and shall be responsible for the preparation of the annual budget, amendments, and additional financial reporting; assembles estimates, supporting schedules, and analysis of the financial needs and resources, and advises on the financial condition of the City and future needs.
• Provides for monthly and annual reporting of the City financial condition, to the Mayor, Board of Aldermen, staff, and the public, covering all funds and operations of the City.
• Serves as the Purchasing Agent for the City, exercising supervisory responsibility for all real and personal property of the City, and oversees the preparation of bid specifications for purchases and expenditures of services, materials, and equipment for which funds are provided for in an adopted budget.
• Exercises supervisory and responsibility for public contracts of the City, administration and conformity of contracts legally binding the City.
• Coordinates and exercises responsibility for Federal and State programs, including but not limited to Federal, State, or other grant programs, which may have application to the City.

• Serves as the Personnel Officer and Human Resource Director of the City, administering the City’s comprehensive Human Resource Program as established by City ordinance.
• Exercises supervisory and responsibility of the City’s Classification and Compensation System, the Pay Plan, Human Resources records, personnel rules and regulations, attendance and leave program, employee health and safety programs, and other related programs, ensuring legal compliance, internal equity, and market competitiveness.
• Exercises authority on hiring, promotion, reclassification, discipline, and where necessary, discharge, of all personnel of the City; some exclusion apply to Appointed Officials.

Job Requirements

Education and Experience

• Bachelor’s degree from an accredited university or college, with a major in Public Administration, Management, or Business Administration.
• Five (5) years of progressively responsible experience in municipal or public agency administration.
• Be at least twenty-four (24) years of age.

Knowledge, Skills, & Abilities

Competencies

• Working knowledge of principles and practices of public administration, with an aptitude in financial matters.
• Knowledgeable in municipal legalities, operations, best practices, and procedures.
• Knowledgeable in strategic planning, budgeting, accounting practices, purchasing procedures, human resource management, contract administration, public utilities, law enforcement, public relations, community and economic development, and other related governmental functions.
• Knowledgeable in the functions, policy and procedures, and methods specifically related to the general operation and organization of municipal government.
• Possess the ability to supervise/direct all operational functions of the City effectively and with the highest level of ethics and confidentiality.
• Possess a high level of proficiency in working with data analysis, a variety of computer platforms and programs, and an ability to demonstrate an advanced skill level in technology.
• Possess the ability to establish constructive and informative relationships with the public, elected body, staff, and other agencies, and interact effectively in diverse groups.