Business Manager

DEPARTMENT:Administration
POSITION:Business Manager
SUPERVISOR:Corps Officer
STATUS:Regular Full-Time, Non-Exempt (Hourly)
PAY:$30.00
SUPERVISRION OF:Current supervision of the following roles Maintenance Technician, Youth Program Lead, and YouthProgram Aides, in addition to those that may be assigned
The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
OVERVIEW:The Business Manager will oversee all aspects of business and operations for The Salvation Army Eastside Corps Community Center. Including, but not limited to volunteers, rentals, property, compliance with The Salvation Army's child safety policies, Social Services, and overseeing the staff for the After School Program, Summer Day Camp and the above listed groups.
ESSENTIAL DUTIES:

• Answer and/or respond to all business and facility inquires by approved Salvation Army communications tools and assigned technology (telephone, emails, etc.) or in person.
• Greet and direct clients and visitors when needed.
• Participate in the development and implementation of goals, objectives, policies, and priorities for all programming areas.

• Social Services:
  
  • Oversee and expand social services programs.
  • Approve and process vouchers.
• Volunteers:
  
  • Develop and maintain a volunteer database. This will include documentation of volunteer hours, recruitment, train, and supervise volunteers and court appointed individuals from the community.
  • Process all Presidential Awards as needed.

• Rentals:


• Schedule and process all rentals.
• Update posted rental schedule as changes occur.
• Receive rental and youth program payments through CCMS kiosk and keep a record of payments.
• Forward all payments to Administrative Specialist to be processed appropriately.


• Property:


• Purchase supplies for property as needed with prior approval from Corps Officer
• Maintain accurate records, liability waivers and contact information on all participants.
• Conduct regular inventory of all equipment and supplies.
• Drop off donated items
• to a Salvation Army donation center.


• Child Safety Duties


• Implement Child Safety procedures as outlined by The Salvation Army policies.
• Maintain accurate, organized, complete and functional files related to Protecting the Mission and Policies for Work with Minors.
• Plan, prepare for, and conduct training and informational sessions and workshops as related to Protecting the Mission and Policies for work with minors.
• Ensure compliance to policies. Disseminate and provide updates of Mission and Policy material at the Eastside Corps Community Center.
• Lead or assist, as necessary, with following through with concerns and complaints.


• Update website, marquee, and television displays on property.
• Maintain prescribed risk management standards to include certification, in-service training, and accident/ incident report procedures and tracking.
• Supervisory responsibilities will included:


• Responsible for the day to day supervision of employees including work assignments, employee coaching, growth and development, communications, management of employee status changes and performance management and evaluations.
• Recruit, hire, train, and schedule all staff under position direction including adherence to Salvation Army employee policies and AA, EEO and OFCCP requirements.
• Approve timesheets for staff under the Business Manager.


• Must maintain First Aid, CPR, and AED certifications for self and all other staff at the Salvation Army Eastside Corps Community Center

• Timely and accurate reporting of monthly and yearly stats to appropriate programs and agencies, including but not limited to cities and DHQ for all areas under position direction.

• Support DHQ in grant writing as needed.
• Work with DHQ financial and development departments
• Help with the planning and execution of year round events.
• Coordination and assistance of holiday projects as needed.

• Maintain hard copy and electronic filing system.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing as needed.
• Attend Community Agency Meetings. Keep up to date on changes in community agencies procedures and regulations.

• Attend staff and Advisory Council meetings, training, and conferences as recommended and approved by commanding Officer.
• Conduct assessments as needed to determine whether services offered are relevant.
• Provide input to the budget process for all departments and keep expenditures within approved budgetary line items.
• Follow all fiscal and financial policies and procedures implemented by the Salvation Army Eastside Corps Community Center
• Implement all safety policies and regulations as required by The Salvation Army Injury and Incident Prevention Program (IIPP), including reporting of any injury, illness or near-misses by employees. close working relationship with other Corps personnel.

• Regular attendance and punctuality at work are essential functions of the job.
• Enter and update work schedule into Outlook.
• Perform any other work related duties and assignments as requested by supervisor.

GENERAL NOTES AND PRECAUTIONS

• Use proper methods when lifting. If an item is too heavy, get help
• When working with volunteers, clear communication and supervision is required
• All vandalism or building damage must be reported to the Commanding Officer
• Any injuries must be reported immediately to the Commanding Officer.

QUALIFICATIONS:

• Minimum of a bachelor's degree preferred
• Ability to work with limited or no supervision.
• Ability to work with other staff members and volunteers a must.
• Ability to speak English fluently to communicate with volunteers and clients.
• Ability to remain calm in stressful situations.
• Ability to multi-task and set priorities.
• Must have good communication and organizational skills.
• Must be a team-player.
• Must be goal-oriented and self-motivated.
• Capable of maintaining high level of integrity

EQUIPMENT USED:
PC or LaptopPrinter Fax MachineComputer Software GlovesVan/ Truck
Copy MachineCalculator TelephonePallet JackDollyCarts
Various Kitchen Appliances and Tools
Miscellaneous office equipment including but not limited to staplers, three-hole punch, etc.
PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, carts, pallet jacks, boxes, crates, and reach overhead.
• Ability to operate telephone, desktop or laptop computer.
• Ability to lift a minimum of 50lbs Is a minimum of 50 really required? I would suggest 20-25

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is a reasonable and no undue hardship would result.
The Salvation Army is an Equal Opportunity Employer and committed to providing a respectful environment for all applicants and employees that is free from unlawful discrimination or harassment based on age, race, color, religion, sex, national origin, marital status, disability, citizenship, sexual orientation, gender identity, gender expression, or any other characteristic protected by law. Such equal opportunity for employment will apply to recruitment and hiring, training, promotion, salaries and other compensation, transfers and layoffs or termination.
The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.
A generous benefits package is included with full-time positions: paid holidays, vacation time, sick time, and medical, vision, and dental insurances.
Health Insurance: Low bi-weekly premiums ($34.62) for employee only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside of a Kaiser service area. Voluntary +1 and +family coverage at additional cost. Delta Dental DHMO and DPPO dental insurance offered starting at $2.31 bi-weekly cost. Employees are covered by an employer paid life insurance policy. Voluntary supplemental life, short-term and long-term disability plans are available.
Retirement Plans: Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at 5 years eligible service time, employee funded voluntary 403(b) options
Parental Leave: Benefit will be one week (5 business days) of paid leave at the employee's normal rate of pay for births, adoptions and foster placements.
Sick Leave: 12 days annually accruing from day one, eligible for use after 3 months' service time.
Paid Vacation: 2 weeks annually accruing from day one, for non-exempt positions. 4 weeks annually accruing from day one, for exempt positions. Accrued vacation eligible for use after 6 months' service time.
Paid Holidays: 13 designated holidays + 1 floating holiday per year
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)