Bookkeeper/Administrative Assistant

NOTE: THIS JOB IS ONLY AVAILABLE FOR SOMEONE THAT CAN WORK AT OUR OFFICE IN FORT MYERS. IT IS NOT AVAILABLE FOR PEOPLE WHO WORK REMOTELY. DO NOT APPLY IF YOU DO NOT MEET THIS CRITERIA.

DESCRIPTION:

Full-service branding, advertising, Internet Marketing and Web Design agency is looking for hard-working, detail-oriented Bookkeeper/Admin.

Duties and Responsibilities

Employees performing this job function may perform some or all of these duties. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Manage all aspects of the companies accounting and finance functions using QuickBooks:

· Beginning of the month billing: Clients are all billed differently. Some on fee, some on commission and hourly, some a combo. Follow billing procedures and bill agency clients on a timely basis – within first 5 days of the month.

· End of the month billing: Identify all add-ons for clients and bill agency clients for all add-ons approved throughout the month.

· Match vendor bills to insertion orders and QuickBooks estimates. Input vendor bills after confirmation that agency has billed client for the net or gross amount varying by client contract.

· Pay vendor bills after verification that Agency has been paid.

· Setup and track recurring billing for clients. Ensure all recurring charges are billed on time.

· Field phone calls from vendors regarding billing.

· Download ledger data and match to account and class.

· QuickBooks/run payables report each week for review and paying bills indicated.

· Manage the company's cash flow and disbursements.

· Identify and manage business risks and insurance requirements.

· Track client profitability by reviewing client hours usage on a monthly basis.

· Complete other duties as requested.

Monthly and annual accounting closes

· Perform monthly reconciliation and analysis of ledgers and balance sheet account balances.

· Monthly P&L review to assure all income and expense matches for 50 – 100 categories.

· Generate timely month-end reports. Is. Cash flow, balance sheet, P&L etc.

· Establish, implement, and ensure compliance with accounting policies, procedures, and internal controls.

· Ensure security and confidentiality of financial information.

· Run performance reports of projects using forecast budgets and actual expenses.

Minimum Requirements

· Highly proficient in Quick Books .

· Understanding of advertising agency billing.

· College degree and 3+ years of accounting experience.

· Strong organizational skills with a high level of accuracy and timeliness.

· Ability to multi-task in a fast-paced environment while meeting critical deadlines.

Please submit your resume and salary history. (Resumes not accompanied by a salary history will not be considered.)

Job Types: Part-time, Contract

Pay: $20.21 - $24.34 per hour

Expected hours: 16 – 20 per week

Benefits:

• Paid time off

Experience level:

• 3 years

Schedule:

• Choose your own hours
• No weekends

Application Question(s):

• This job does NOT offer the ability to work outside of our office. Are you located within a reasonable driving distance to our office?
• Do you have at least 3 years of accounting experience using all aspects of QuickBooks including creating and matching bills to purchase orders, creating invoices, general journal entries, tracking liabilities such as credit line usage, reconciling credit card and bank statements, and creating accounting reports?

Work Location: In person