Bookkeeper (Part Time)

The Bookkeeper will work closely with the Staff Accountant and General Manager to support the accounting functions at the marina.

Essential Functions/Responsibilities:

• Maintain organized files and centralized documents to share access with General Manager.
• Assist Staff Accountant with audit requests related to your role.
• Maintain effective communication with co-workers, management, and guests.
• Proactively seek opportunities for improvement in processes and policies.
• Assist General Manager with physical inventory count, and maintaining of inventory records, if needed
• Accurately perform reconciliation of payroll timekeeping reports to Human Resources.

Accounts Receivable

• Review Guest contracts for required compliance related to billing and insurance. Keep General Manager informed and assist (if needed) to resolve outdated or missing documents.
• Ensure appropriate contracts have been received and executed to avoid billing errors. If not received or executed, assist General Manager to resolve, if needed.
• Accounts Receivable Collections – Assist General Manager (if needed) on collection issues and communicate to General Manger in case of any issues or overdue accounts and when payment will be received.
• Proactively work with General Manager and Guests to resolve items that could lead to late payments, calculation errors or billing errors and discrepancies.
• Receive and process Guest check payments for bank deposits and store information securely.
• Adhere to Acme Marinas’ accounting policy and procedures regarding cash on hand and requirements related to cash reconciliation and bank deposits.
• Assist General Manager with cash flow forecast, if needed.
• Run necessary sales reports and submit in a timely matter to Staff Accountant to comply with sales tax deadlines and month-end-closings.

Accounts Payable

• Assist General Manager with building healthy vendor relationships and communicate in an accurate and timely manner.
• Obtain W-9 and COI from Vendors to ensure they are in good standing and maintaining proper filing system for audit purposes.
• Review Purchase Orders (if any) and match with AP Invoice and communicate or resolve issues with General Manager and Staff Accountant, if needed.
• Adhere to Acme’s accounting policy and procedures regarding open Vendor invoices to ensure proper payment via weekly A/P Payment runs.
• Submit General Manager’s credit card expense reports and receipts to Staff Accountant, if needed
• Performs other duties as required.

Required Education, Experience and Credentials:

• Minimum High School diploma or GED required - Bachelor's degree in accounting or finance preferred
• Bookkeeping / finance / accounting background
• Experience with Microsoft software (e.g., Word, Excel)
• Strong spreadsheet skills
• 3-4 years of proven experience
• Experience with NetSuite or another ERP system
• Knowledge of payroll, accounts payable and accounts receivable functions
• Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.

Required Knowledge, Skills and Abilities:

• Excellent attention to detail with strong interpersonal skills
• Understanding of economic principles, financial markets, and banking.
• Self-motivated, organized, professional, capable of managing their workload, and prioritizing tasks in a fast-paced environment.
• Have a good understanding of the organizational and business workflow and expected outcomes and communicate to General Manager and Staff Accountant where necessary to avoid problems.
• Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.
• Strong interpersonal, organizational and communication skills.
• Ability to exercise good judgment in evaluation situations and making decisions.