Company

Lippes Mathias LlpSee more

addressAddressJacksonville, FL
type Form of workFull-time
salary Salary$20 - $24 an hour
CategoryInformation Technology

Job description

Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 14 offices and nearly 200 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You’ll quickly notice that we approach law differently at Lippes Mathias—we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.

To learn more about Lippes Mathias, visit our recruiting website!

Lippes Mathias LLP is seeking an individual that will split their time between operations and billing. The ideal candidate would be highly dependable, have a positive attitude, be organized, have attention to detail, and accuracy. This position requires professionalism and confidentiality.

Responsibilities will include:
  • Prepare invoices from time logged by attorneys and paralegals
  • Amend invoices based on feedback
  • Order office supplies and monitor supply inventory
  • Stock paper at all printers/copy machines daily
  • Stock snack bins, coffee bars, monitor and replace toner cartridges
  • Greet guests and vendors and direct them appropriately
  • Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
  • Retrieve, sort, and distribute incoming mail
  • Maintain general cleanliness of conference rooms and office
  • Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
  • Complete pickup/delivery requests and general errands
  • Clean out workspaces and offices for employee departures and arrivals
  • Coordinate with the building regarding building access keys, necessary repairs, and other requests
  • Process monthly pre-bills/invoices
  • Process check and credit card payments
  • Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
  • Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
  • Assist in general IT setup including computers, phones, and docking stations

Our ideal Billing/Operations candidate will have:
  • Some experience as a bookkeeper, legal billing preferred
  • Good working knowledge of Microsoft Word, Excel, and Outlook
  • High accuracy rate and strong attention to detail
  • Excellent organizational skills
  • Strong professional communication skills, both oral and written
  • A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally
  • Reliable attendance
  • Experience with document management systems such as ProLaw
  • Ability to complete projects with little direction
  • Ability to use discretion and handle confidential information
  • Ability to meet deadlines and produce high quality work products
  • Ability to lift up to 50 pounds
  • A valid Driver’s License and reliable vehicle.


Salary range DOE: $20-$24/hour


The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.


Along with competitive pay, as a full-time employee you are eligible for the following benefits:

  • Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
  • Dental plan (including orthodontic coverage)
  • Vision plan
  • Health Savings Account (HSA)
  • Healthcare and Dependent Care Flexible Spending Accounts (FSA)
  • Paid time off (PTO) inclusive of vacation, sick and personal leave
  • 401(k) with guaranteed safe harbor contribution plus profit sharing
  • Term Life and AD&D
  • Short-term and long-term disability
  • Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
  • Employee Assistance Program including mental health support
  • Legal work discount program

Benefits

Profit sharing, Health savings account, AD&D insurance, Disability insurance, Health insurance, 401(k), Flexible spending account, Paid time off, Employee assistance program, Vision insurance, 401(k) matching, Employee discount
Refer code: 8661290. Lippes Mathias Llp - The previous day - 2024-03-21 20:10

Lippes Mathias Llp

Jacksonville, FL
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