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SalaryGARDINER, the leading professional building services company in Northern Ohio, is looking for an ADMINISTRATIVE COORDINATOR for our Automation and Performance Solutions teams. What makes GARDINER different? It’s our 200+ Associates, our Best Workplace Awards, and our well-earned reputation with 2,500+ local clients that separates us from other companies in our industry.
ESSENTIAL FUNCTIONSinclude the following. Other duties may be assigned.
- Assisting both clients and technicians by taking calls and resolving any needs
- Creating work orders and scheduling technicians in company ERP
- Follow up with clients, both external and internal, on projects including equipment ship dates.
- Follow up with technicians who are missing time from the weekly labor report.
- Labor
- Ensure correct labor codes are entered for the work tasks daily.
- Assist the team leaders to ensure labor is entered correctly.
- Work with Analytics Leader to send out inspection forms.
- Compiles data from Client’s utility bills monthly.
- Create POs; review receipts and send them to Procurement; review invoices and send them to Accounts Payable.
- Assist with billing when applicable
- Certificate of Insurance management as it relates to Automation.
- Coordinate with the bonding agent to procure required bonds.
- Research school closings for AI agreements clients (Spring Break, Christmas break, days off) and add to Automation Calendar in Outlook
- Assist in the coordination of internal and external kickoff and close out meetings
BENEFITS:
- Competitive pay and excellent benefits
- Paid time off and holidays
- Top-notch 401k match
- Fitness membership reimbursement program
- Parental leave
- and more...
EDUCATION and/or EXPERIENCE:
- High school diploma or GED
- 2-4 years in a similar administrative role- HVAC industry a plus
- Experience with Microsoft Office/Excel
- Extraordinary phone etiquette & proven people skills
- Organizational skills
- Attention to detail
Gardiner is committed to ensuring that our application process is accessible to all visitors. If you are unable to apply using the website, please contact our HR department for assistance.
Gardiner is focused on the safety and well-being of our Associates and Clients and is a Drug Free Work Place Employer.
Equal Opportunity Employer - M/F/Disabled/Vet
