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Form of work
SalaryAssociate, Events
At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.
About the Role
CHANEL is looking for a driven individual to join our events Team in New York. You will play a key role in supporting engagement initiatives across all divisions including executing event logistics, production and supporting event recapping processes. In addition, you will support the team with overall team processes with travel, expenses etc. Our ideal candidate will have 1-3 years of experience and will have a passion for details, logistics, creativity, and communication.
What impact you can create at CHANEL:
EVENTS:
- Proactively create and update event overviews, distros and recap documents
- Prepare for and attend appropriate meetings to effectively support the team
- Manage meeting preparations, agenda/presentation development
- Collaborate and communicate on projects with internal teams and external vendors
- Communicate with and request proposals from vendors for upcoming events based on anticipated needs
- Support creative process for all events through collaboration with the Creative Team
- Submit CDR/CORs
- Track progress to meet deadlines
- Support event gifting process and execution for all events
- Identify gifts that make sense for each event
- Work with Fragrance & Beauty team to approve items
- Submit and track orders
- Provide boutiques with order details and confirm deliveries
- Manage Teams channels and access for events
- Compile lists, create templates and update RSVP tracker for events
- Respond to guests emails via RSVP emails
- Grant access to necessary teams
- Preparedness for ad-hoc team support and event requests
ADMIN:
- Update and maintain master calendar of events
- Schedule bi-weekly team meeting and route agendas to the team to add relevant topics
- Manage office supplies and place orders as needed
- Manage holiday gifting list and process through communication with the team and partnership with vendors
- Help maintain upcoming restaurant and venue deck
- Continue to explore potential vendors across different services including florists, production companies, new venues, etc.
- Assist the team in maintaining an accurate storage inventory
- Research competitive local events and compile quarterly recaps for Global
- Help maintain relevant culture decks including restaurants, venues, arts and culture institutes, hotels etc.
- Support entire team with the following responsibilities:
- Coordinate and oversee travel
- Develop and manage travel itinerary. Anticipate, address and promptly communicate any potential travel-related issues
- Schedule and coordinate meeting needs, professionally liaise with other EA’s and vendors to coordinate timing
- Execute day-to-day administrative tasks efficiently and proactively
You are energized by…
- Working in a highly collaborative and fast paced environment
- Thrives when collaborating with other teams - People person
- Great communicator and is energized by working like minded individuals
- Inspired by project development and execution
What you will bring to the team...
- A level of professionalism
- Organizational skills with all logistics and a fine attention to detail
- A sense of teamwork and positive energy
- Ability to make sound decisions in stressful situations
- Exceeds expectations in all administration work ie: expenses, contracts, billing etc
Position Logistics:
- Minimum 2 years’ experience
- Will need to be in the NYC office most days of the week
- Open to potential travel and weekday/weekend events
- Client facing role – will need to interact with clients at various events
What skills you will learn? What experiences might you have?
- Project Management Skills
- Opportunities for visibility to senior leadership
- Cross collaboration with multiple departments within each division
- Develop creative thinking and opportunity to bring to life these ideas
- Able to be agile and problem solve in stressful situations
Additional Information:
Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:
Diversity and Inclusion
- At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients.
- We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support.
Chanel Community
- CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.
- Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations.
Sustainability
- CHANEL Mission 1.5° is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.
- Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives.
Arts and Culture
- We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center.
Fondation Chanel
- Since 2011, Fondation CHANEL’s mission is for women and girls to be free to shape their own destiny. Through multi-year partnerships with financial and technical support, Fondation CHANEL is committed to improving the safety and autonomy of women and adolescent girls around the world, impacting over a million women and girls in its first 10 years.
- For more information, please navigate to the Fondation Chanel website here
Career and Leadership Development:
- We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills.
Compensation
- The anticipated base salary range for this position is $49,100 through $65,000. Base salary is one component of the total compensation for this position. Other components [may/will] include additional compensation, benefits and perks.
- Base salary, bonus potential and other forms of variable pay [may/will be] offered for this position
Benefits and Perks
- Flexibility (flexible time and hybrid work options)
- Wellbeing resources include dedicated paid time off for wellbeing (2-week August Office Closure and Wellbeing Days in Retail) and a Wellbeing fund
- Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)
- Generous paid time off policies to include vacation, holiday, sick and volunteer days
- 401K, pension and other incentives
- Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program
- Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking
- Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.
