Associate, Development Operations

The mission of Jazz at Lincoln Center (JALC) is to entertain, enrich and expand a global community for jazz through performance, education, and advocacy. From college students to young stars, from working professionals to celebrated masters, we present quality jazz for an ever-increasing audience in an unprecedented range of activities and a variety of venues. We are dedicated to lifting audiences and bringing people together with substance and with integrity. JALC has created a dynamic platform where our key constituents – jazz artists (beginner to grizzled veteran), fans (casual listeners to advanced scholars), educators (local band leaders to leading artist-educators) and advocates (local community advocates to important national promoters) – can meet, engage, learn, and work toward common objectives.
The Associate, Development Operations reports to the Director, Development Operations and, working closely with the Director, Development Operations and the Finance team, this person is responsible for processing all pledges and gifts into the CRM (Tessitura) database and receipting all donors. In addition, the incumbent provides administrative support for the Development staff including but not limited to data entry, email administration (Wordfly) and reporting. This person will have experience running reports in a CRM database or have a willingness to learn. The role requires extreme attention to detail, comfort with the database, and the ability to manage multiple projects simultaneously.

Responsibilities

• Process all incoming gifts and pledges into Tessitura
• Liaise with the Finance department to ensure accurate coding and tracking of all contributions
• Draft and send acknowledgement letters and tax receipts to donors
• Produce invoices for outstanding pledges
• Work with the Director, Development Operations on managing donor records and assisting with data clean-up projects
• Run and provide various reports to the Development team and assist with segmentation and list pulls
• Support the Development team on various administrative tasks, including data entry, mailings, and event invite tracking
• Perform other duties as assigned

Qualifications

• Bachelor’s degree required and a minimum of 1-2 years working with a fundraising CRM for a nonprofit required, Tessitura preferred.
• Experience in Microsoft Office with basic knowledge of Excel.
• Extremely detail-oriented, with the ability to prioritize, manage numerous projects, and work independently.
• Understanding of general financial accounting principles.
• Experience creating and executing reports or willingness to learn.
• Ability to collaborate effectively in a fast-paced work environment.

Those who are offered a position with Jazz at Lincoln Center will be required to provide written confirmation of a completed COVID-19 vaccination as a condition of employment. To assist any individual who is unable to be vaccinated because of a medical condition or who objects to being vaccinated on the basis of sincerely held religious beliefs and practices, JALC will engage in an interactive process to determine if a reasonable accommodation can be provided, so long as it does not create an undue hardship for the JALC and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the employee. To request accommodation, please notify JALC Human Resources in writing at HR@jazz.org.

Jazz at Lincoln Center is an equal opportunity employer that affords equal opportunities to all applicants, employees, contractors, and other covered persons, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Jazz at Lincoln Center is committed to creating an inclusive, open, and respectful culture that reflects and embraces diversity.