Assistant Property Manager

Assistant Property Manager
Mon Ami Realty

Chicago Office ( In office)

Who We Are

Mon Ami Realty is one of the fastest growing, most dynamic real estate companies in the country with a rapidly growing, diverse portfolio of over 250 commercial and residential properties spanning 19+ States. With offices in Chicago and Los Angeles, Mon Ami consistently identifies unique value opportunities, moving quickly to close transactions, and creating value in its acquired properties to generate top-tier returns for its investors and team. Mon Ami has grown at a compound annual growth rate in excess of 50% for the last several years and will continue to accelerate. Mon Ami Realty also has burgeoning real estate brokerage and property management businesses primarily focused on properties owned by its affiliates.

Responsibilities:

• As the first point of contact for calls/emails you’ll be responsible for efficiently determining the correct action and communicating information between tenants, management and maintenance personnel
• Answering phone calls and responding to emails
• Update resident files and process vendor work orders/invoices
• Coordinate with senior management and maintenance to ensure tasks are being appropriately delegated, assigned, and closed out
• Complete contract forms with business and factual information at the direction of and with approval by a licensee
• Maintaining a positive and professional relationship with all owners, tenants, and coworkers
• Communication with Owners and Contractors
• Monthly financial report preparations
• Managing the work order process from beginning to end
• Review tenant files digitally in Yardi
• Assist in maintaining full occupancy of all properties to meet financial requirements
• Generate and close work orders in compliance with lease terms
• Collect and submit bids for work to be completed, including vendor and contractor approval process
• Coordinate with vendors and staff to complete work on a timely basis
• Prepare and submit all check requests for approved and completed work
• Prepare leasing paperwork for renewals and move-ins
• Prepare all notices for properties and tenants
• Prepare violation notices for tenants if applicable
• Assist in collecting rent for all properties
• Review rent logs and prepare notices for tenants regarding late rent payments/balances
• Assist in completing quarterly and annual compliance reports
• Assist in preparing annual preventative maintenance schedules
• Support key management process by verifying master key sets, securing copies, labeling and distributing to appropriate personnel
• Perform other duties as necessary

Qualifications:

• Displays strong verbal, and written communications and interpersonal skills.
• Strong attention to detail to ensure applications are accurate and tenant issues or questions are adequately addressed.
• Strong time management skills; ability to multi-task and effectively manage. priorities while delivering consistent, quality work product, and meeting deadlines.
• Problem-solver who finds effective solutions for a variety of potential issues.
• Exhibited competency in financial analysis
• Must be able to handle sensitive documents and files with proper attention to detail
• Financial and Mathematical skills
• Computer proficiency with strong knowledge of Excel and PowerPoint. Ability to learn new and business specific, software programs as needed

Preferred- not a deal breaker

• property/facilities management experience
• Experience in and working knowledge of business/office administration
• Ability to handle general administration of the property in the absence of the Property Manager, or when otherwise called upon
• Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
• Working knowledge of Yardi Voyager 7S

Benefits

• UHC AllSavers Core or Choice Plus - Health Care Insurance Plan
• Guardian - Dental, Vision and Life Insurance Plans
• Guardian - College Tuition Benefit
• Retirement plan
• One day a month company wide work from home
• 15 days PTO
• In-office, company paid lunch once a week
• Relaxed, casual, friendly work environment with plenty of snacks, coffee, tea etc.
• Ping pong table, happy hours, pool table -
• Educational materials and expenses, subject to management approval
• Nonprofit/501C Annual Donation Match of up to $500 donation per year will be matched by MonAmi to nonprofits of your choice
• Employees only pay cost plus 15% on any jewelry and repairs at Mon Ami Jewelry

Job Type: Full-time

Pay: $30,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is the salary range that you seek?

Ability to Commute:

• Chicago, IL 60607 (Required)

Ability to Relocate:

• Chicago, IL 60607: Relocate before starting work (Required)

Work Location: In person