Billing Coordinator

Who We Are:

TOTAL Transportation is dedicated to the profitable delivery of each of our customer's shipments safely, on-time, and claim-free. Our commitment to consistently providing superior service is what makes TOTAL Transportation of Mississippi the best trucking company for all your U.S. transportation needs. We strive daily to provide the service our customers expect and deserve. Safety, security and service will prevail above all else. Each and every employee of Total Transportation of Mississippi is now and always will be dedicated to these principles.

What You’ll Do:

• Gathers contract information, enters detention parameters in the computer profiles and maintain/update specific accounts as customers’ requirements change.
• Creates invoices for Detention in accordance with company procedures and policies through the Detention billing screens
• Works closely with Customer Service and Fleet Operations to understand the customer’s changing needs and makes temporary changes to accounts as needs arise in regard to the service levels with each customer.
• Provides requested reports and information on key metrics for the department. Communicate weekly and monthly billing results and statistics.
• Answer all customers’ questions regarding detention invoices. Provide reports on specific accounts to customers and internal management for clarity when needed.
• Ensure that all carrier and customer rates are loaded in the system per contractual agreements. Review all load invoices for discrepancies and determine if billing is accurate and if adjustments such as credits or rebills need to be made based on these set rates. If adjustments are needed, send to management to process. Add or remove customers’ rates.
• Communicate with other departments within TTMS to ensure that all needed information is available for all billing.
• Assist both internal and external customers with questions regarding detention invoice preparation and requirements.
• May prepare manual invoices outside the normal AS400 invoice creation process for detention
• Other duties as assigned by management

What We’re Looking For:

Education

• High school diploma or GED equivalent.

Experience

• 1-3 years of applicable experience in billing and/or collections preferred (emphasis on billing).
• Customer service experience beneficial.

Skills/Certifications

• Proficient use of computers and working knowledge of Microsoft Office (Excel, Word).
• Strong verbal and written communication skills.
• Good investigative and research abilities required. Attention to detail and data integrity.

Why Total?

Right Role. Right Tools. Right People. We invest in our talent starting on day one. You will be provided with personal and professional development opportunities that complement your interests and encourage you to build a career you’re passionate about. Whether it is employee stock options, profit-sharing, 401K, professional development, or our competitive pay, we help prepare you for the future. Be part of an organization that values out-of-the-box thinking and rewards employees for going above and beyond. Curious about the other benefits of working with us? Check out other perks below!

• Medical, Dental and Vision
• Vacation, Sick, & Personal time
• Paid Holidays
• Tuition Reimbursement

Work Environment / Physical Requirements – Normal office settings

This job description indicates the general nature and level of work expected for this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Employees performing this job may be asked to perform other duties as required and the responsibilities of the position may change. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Total is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person