Assistant Director For Summer And External Programs

Description

Mercersburg Academy is a private, college-prep boarding school located in south-central Pennsylvania, about 90 minutes from the Baltimore/Washington DC metro area. The school's mission and core values guide our vision and direction. At Mercersburg, we value diversity and believe in cultivating a safe community where everyone is encouraged to be their authentic selves.

Job Classification:  

Faculty/Staff*, Full-Time, 12 Month, Exempt, Benefitted

Reports to:    

Director of Summer and External Programs

Summary

The Assistant Director of Summer and External Programs will assist with the coordination and administration of both internal and External summer programming at Mercersburg Academy, with a primary focus on recruitment and management of external programming and facility rentals. This position requires a strong aptitude for professional communication, public relations, and organizational skills. The position demands the ability to multitask in an active environment and also carries an expectation of being able to work independently within the framework of projects. 

Long days are standard with this position, and applicants should expect to work evenings and weekends during the summer months (June - August).

Responsibilities and Duties

• Manage external groups for facility use and rentals to support the summer programming calendar and mission, with the intent to increase non-tuition revenue accordingly.
  • Actively market campus resources to potential external customers, respond to inquiries and meet with organizations that are interested in renting campus facilities. 
  • Coordinate the needs of external facility use customers with internal departments as needed (campus safety, dining services, gym, etc.). 
  • Oversee timely billing of external facility usage, ensuring on-time payments.
• Assist the director in enhancing and expanding internal summer program offerings that align with the program vision and alternative revenues financial objectives.
  • Support marketing efforts for internal summer programs, which will include travel to school and camp fairs during the winter and spring marketing seasons.
  • Participate in summer employee recruiting, vetting, hiring, training, and supervision. 
• Provide general day-to-day support to the office Summer and External Programs, including managing general phone calls, email, voicemail, calendars, database (CampBrain), invoice processing, check requests, and monthly budget reconciliation. 
• Oversee summer programming logistics which includes management of facility usage and schedules, distribution of keys, fobs, and supplies, and maintaining active inventory and sign-out records.
• Engage in various internal summer program activities to build relationships with participants, as well as evaluate camp programming and staff.
  • Assist program directors in event set-up as needed.
  • Assist in training and evaluation of summer employees, counselor schedules, timesheet reconciliation, and other employment-related tasks.

* May consider faculty position depending on the aspects a strong candidate can bring to the residential and co-curricular needs of the academy.

Knowledge, Skills, and Abilities

The ideal candidate is thoughtful, articulate, and passionate about the mission of Summer and External programming at Mercersburg Academy. This position requires individuals who communicate effectively and take initiative.

• Strong interpersonal skills with the ability to work with children in building self-esteem and self-confidence.
• Ingenuity and inventiveness, capable of thinking on one's feet and adapting to changes in scheduling.
• A disciplined, results-oriented, self-starter, demonstrating initiative and the ability to work independently with minimal supervision, while also being able to manage multiple responsibilities. 
• Persuasive communication skills in writing, in-person, and over the telephone.
• Outstanding listening and analytical skills.
• A creative, good-natured member of a team with demonstrated collaborative and proactive manners.
• Exceptional organizational skills and attention to detail.
• Willingness to obtain certifications such as Lifeguard, Kayaking Instructor, and Biking Instructor.

Physical Demands

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Environment: Work is performed in both indoor and outdoor environments where the noise level ranges from quiet to moderately loud. These environments will vary.
• Physical: Primary functions require sufficient physical ability and mobility to walk, stand, and sit for prolonged periods of time; climb stairs; must have the physical ability to lead and participate in camp activities such as hiking, swimming, team building initiatives, building campfires, and physical games and activities; to travel in all modes of transportation; sufficient manual dexterity and eye-hand coordination to operate equipment has needed; and to verbally communicate to exchange information with both English-speaking and non-English speaking contacts.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction. 

Requirements

Minimum Qualifications

• Bachelor's degree, or equivalent combination of education, training, and relevant professional experience. 
• Ability to travel up to 5% of the time.
• Preference given to those with experience with summer programs and/or developmental work with children; facility programming and management; managing and coordinating personnel.
• Driver's license
• CPR certification